Senior Executive Assistant - Banking / Financial Services

Motion Recruitment; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Citigroup in New York, NY is seeking a Senior Administrative Assistant/Executive to support a C15 level manager and an entire department on a contract basis for 12 months. The role requires hybrid onsite work three days per week and a proactive, detail‑oriented professional with strong communication skills.

Responsibilities include calendar management, arranging meetings and travel, processing invoices, and handling confidential documents while upholding risk and compliance standards for a

Qualifications

• Bachelor's/University degree or equivalent experience
• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office

Responsibilities

• Directly supports a C15 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
• Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Hatches incoming calls; responds to inquiries
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• May prepare and review materials and correspondence for meetings
• Maintains and update files/records, produces reports and various correspondence
• Handles sensitive materials; maintain appropriate levels of confidentiality
• Performs other duties and functions as assigned
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Job description

Grow your career as a Senior Administrative Assistant/ Executive with an innovative global bank in New York, NY. Contract role with strong possibility of extension. Will require working hybrid onsite 3 days/week mandatory.

Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.

Contract Duration: 12 months

Required Skills & Experience

• Bachelor's/University degree or equivalent experience
• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office

What You Will Be Doing

• Directly supports a C15 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms
• Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
• Handles incoming calls; responds to inquiries
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• May prepare and review materials and correspondence for meetings
• Maintains and update files/records, produces reports and various correspondence
• Handles sensitive materials; maintain appropriate levels of confidentiality
• Performs other duties and functions as assigned
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.