Executive Assistant

Vizient, Inc; Irving (TX); Hybrid; USD 69,000 - 116,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Vizient, Inc. is seeking a senior Administrative Assistant to support the SM Client Services & Delivery leadership team. The role focuses on structuring executive priorities, coordinating calendars, and ensuring preparedness for meetings, travel, and events.

You will partner with leaders across Spend Management and the broader enterprise, working with administrative professionals to maintain efficiency and strategic focus in a hybrid, office-based environment.

Qualifications

• Relevant degree preferred
• 5+ years of experience supporting senior executives in a complex, fast-paced business environment
• Experience supporting multiple senior leaders and managing competing priorities
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and Chat GPT and other standard business productivity tools
• Strong organizational, planning, and project coordination skills

Responsibilities

• Maintain discretion and protect sensitive and confidential information at all times
• Manage complex executive calendars, meetings, appointments, and priorities with a high degree of organization and attention to detail
• Coordinate domestic travel and occasional business travel, including transportation, lodging, itineraries, meeting logistics, and changes as needed
• Prepare and submit timely expense reports and support appropriate review and reconciliation of executive expenses
• Serve as a primary liaison for the executives supported, helping manage communication flow and building strong relationships with internal and external stakeholders
• Develop and distribute meeting agendas, presentation materials, reports, correspondence, and other materials in advance of meetings
• Track key meetings, action items, follow-ups, and commitments to help maintain momentum and accountability across the leadership team

Skills

Calendar management

Discretion

Communication

Organization

Travel coordination

Education

Relevant degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Co-Pilot

ChatGPT

Job description

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Summary: In this role, you will support senior leaders within Vizient’s SM Client Services & Delivery organization and become an integral partner to the leadership team. You will help create structure around executive priorities, facilitate effective communication and collaboration, and ensure leaders are well prepared for meetings, travel, events, and key business activities. You will work closely with leaders and team members across Spend Management and the broader enterprise, while also collaborating with Vizient’s highly engaged community of administrative professionals. At Vizient, we are committed to investing in our administrative community through skill development, knowledge expansion, networking, leadership development, and professional growth. Our administrative professionals are central to how we operate and are part of an enterprise support team known as Administrative Services.

Location & Work Arrangement

This is an office-based hybrid role with an expectation of three days per week onsite. The position may be based in Vizient’s Irving, TX; Chicago, IL; or Centennial, CO office.

Responsibilities

• Maintain discretion and protect sensitive and confidential information at all times
• Handle confidential matters with professionalism and sound judgment
• Manage complex executive calendars, meetings, appointments, and priorities with a high degree of organization and attention to detail
• Independently resolve scheduling conflicts and proactively plan ahead to ensure executives are prepared for upcoming meetings, commitments, travel, and business priorities
• Coordinate domestic travel and occasional business travel, including transportation, lodging, itineraries, meeting logistics, and changes as needed
• Prepare and submit timely expense reports and support appropriate review and reconciliation of executive expenses
• Serve as a primary liaison for the executives supported, helping manage communication flow and building strong relationships with internal and external stakeholders
• Represent leadership professionally in interactions with colleagues, clients, members, business partners, and other stakeholders
• Partner with leaders to understand priorities and help ensure calendars, meetings, and activities remain aligned with key organizational and team objectives
• Coordinate leadership team meetings, business reviews, planning sessions, town halls, offsites, and other team events
• Develop and distribute meeting agendas, presentation materials, reports, correspondence, and other materials in advance of meetings
• Track key meetings, action items, follow-ups, and commitments to help maintain momentum and accountability across the leadership team
• Anticipate executive and team needs and proactively identify and resolve gaps in information, scheduling, communication, or coordination
• Partner with executives to navigate competing priorities and adjust plans as business needs evolve
• Support communication and coordination across the Spend Management Services & Delivery leadership team to promote alignment and information sharing
• Assist with planning leadership meetings, team events, employee engagement activities, and other initiatives that strengthen team culture and connection
• Identify opportunities to improve administrative processes, communication, and overall team effectiveness and implement improvements when appropriate
• Build a strong understanding of the Spend Management business, organizational priorities, stakeholders, and team structure to provide increasingly strategic and effective support
• Provide backup support to administrative colleagues as needed and contribute to the overall effectiveness of the Administrative Services community
• Share best practices, tools, and knowledge with administrative colleagues and support onboarding or development of other administrative professionals as appropriate
• Perform other administrative and business support activities as needed to support leadership and organizational priorities

Qualifications

• Relevant degree preferred
• 5 or more years of experience supporting senior executives in a complex, fast-paced business environment required
• Experience supporting multiple senior leaders and managing competing priorities preferred
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and Chat GPT and other standard business productivity tools required
• Strong organizational, planning, and project coordination skills with the ability to manage multiple priorities with precision
• Excellent written and verbal communication skills
• Professional presence with a proactive, collaborative, and solutions-oriented mindset
• Strong attention to detail and demonstrated ability to anticipate executive and organizational needs
• Experience coordinating executive meetings, leadership sessions, team events, and other small- and large-scale meetings
• Demonstrated ability to handle sensitive and confidential information with discretion
• Self-directed, resourceful, adaptable, and results oriented
• Strong interpersonal skills and emotional intelligence with the ability to build trusted relationships across all levels of an organization
• Ability to work effectively in an environment where priorities and schedules may change frequently
• Willingness and ability to travel periodically based on business needs

Compensation

Estimated Hiring Range: At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances.

The current salary range for this role is $68,500.00 to $116,300.00.

This position is also incentive eligible.

Benefits

• Vizient has a comprehensive benefits plan! Please view our benefits here: http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer

Females/Minorities/Veterans/Individuals with Disabilities. The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

About Vizient

Working at Vizient means shaping the future of healthcare, every day. Alongside our clients, we’re building a healthier, more human healthcare system. We connect people, data, and solutions to enable healthcare organizations to improve financial sustainability, enhance system performance, and deliver better care.

Headquartered in Irving, Texas, with 11 offices across the United States, Vizient has more than 5,000 employees who bring deep expertise and a shared commitment to transforming healthcare. Together, we’re solving some of the industry's most complex challenges while creating opportunities to learn, grow, and drive lasting change for healthcare organizations and the communities they serve.

Through our enterprise of companies, we deliver meaningful impact across the continuum of care: Apexus - The exclusive contractor for 340B Drug Pricing Program, managed by the Health Resources and Services Administration. aptitude - The industry's first online direct contracting market, supporting self-contracting activity between hospitals and suppliers. Kaufman Hall - Leading healthcare advisory services to support our clients in achieving financial, clinical, and operational excellence. Provista - Proven supply chain partner specializing in extended, diagnostic, and preventive care facilities, including surgery centers, home health, and senior living.