Executive Assistant to Senior Leader

University of Rochester; City of Rochester (NY); On-site; USD 30,000 - 42,000; Full time

Job summary

University of Rochester seeks an administrative assistant to support a senior leader within the leadership career stream. The role handles complex calendars, scheduling, travel, and document preparation.

It requires discretion with confidential information and the ability to coordinate with internal and external partners. The position emphasizes organizational excellence, strong communication, and proficient Microsoft Office skills.

Qualifications

• Confidentiality required.
• Strong organizational and time management skills.
• Strong verbal and written communication skills.

Responsibilities

• Manages complex calendars and coordinates high-level meetings.
• Coordinates travel arrangements for leadership.
• Provides general administrative support and prepares documents and reports.
• Represents the department with internal and external partners as needed.
• Manages clerical records and support services.
• May supervise up to two administrative staff.
• Handles confidential information with discretion.

Skills

Confidentiality

Organizational skills

Communication skills

Education

Associate's degree

Bachelor's degree preferred

Or equivalent combination of education and experience

Tools

Microsoft Office

Job description

University of Rochester seeks an administrative assistant to support a senior leader within the leadership career stream. The role handles complex calendars, scheduling, travel, and document preparation.

It requires discretion with confidential information and the ability to coordinate with internal and external partners. The position emphasizes organizational excellence, strong communication, and proficient Microsoft Office skills.