Executive Assistant to the Provost

University of Rochester; Town of Mansfield (NY); On-site; USD 64,000 - 96,000; Full time

Job summary

The University of Rochester is seeking an experienced executive administrative professional to support the Office of the Provost. This role leads executive-level administrative tasks, manages the Provost's calendar, coordinates meetings, and prepares materials with discretion and attention to detail.

You will collaborate across university units, support the Board of Trustees Academic Affairs Committee, plan events and travel, maintain confidential files, and adapt to a fast-paced environment

Qualifications

• Bachelor’s degree and 3 years relevant experience required
• Or equivalent combination of education and experience
• Experience in an executive-level or higher education administrative office setting (preferred)

Responsibilities

• Manages the Provost calendar; scheduling based on priorities and commitments.
• Prepares background materials, coordinates meetings, and supports leadership decisions.
• Supports the Board of Trustees Academic Affairs Committee with meetings and minutes.
• Handles confidential correspondence, reimbursements, and high-level communications.
• Plans events and travel, and maintains procedures and archiving for the office.

Skills

Executive support

Microsoft Office

Communication skills

Education

Bachelor's degree

Tools

Zoom

Adobe Acrobat

Monday.com

BoardEffect

Job description

The University of Rochester is seeking an experienced executive administrative professional to support the Office of the Provost. This role leads executive-level administrative tasks, manages the Provost's calendar, coordinates meetings, and prepares materials with discretion and attention to detail.

You will collaborate across university units, support the Board of Trustees Academic Affairs Committee, plan events and travel, maintain confidential files, and adapt to a fast-paced environment