Executive Assistant to Senior Executives (Onsite)

UPMC; Williamsport (Lycoming County); On-site; USD 60,000 - 85,000; Full time

Job summary

UPMC Williamsport is hiring an Executive Assistant I to provide high-level administrative support to two executives on a fully onsite basis. The role includes calendar management, travel planning, and handling confidential materials in a professional, proactive manner.

Responsibilities cover scheduling, minute-taking, report preparation, and coordination of complex meetings. Requires eight years of admin experience, five years at the executive level, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• 8 years of administrative support experience.
• 5 years of executive-level support experience.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent calendar management and complex meeting coordination.
• Experience creating PowerPoint presentations and scheduling travel.

Responsibilities

• Answers phones and directs calls promptly.
• Maintains confidential filing systems and timely retrieval of documents.
• Manages multiple projects and deadlines with professionalism.
• Prepares reports and distributes them to stakeholders.
• Interacts with staff at all levels in a fast-paced environment.
• Processes incoming mail and protects confidential mail for the president.
• Records and distributes meeting minutes.
• Plans travel schedules and reservations for executive management.
• Coordinates complex executive meetings.

Skills

MS Office

Calendar management

Executive support

Travel arrangements

Education

High school diploma or equivalent

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Job description

UPMC Williamsport is hiring an Executive Assistant I to provide high-level administrative support to two executives on a fully onsite basis. The role includes calendar management, travel planning, and handling confidential materials in a professional, proactive manner.

Responsibilities cover scheduling, minute-taking, report preparation, and coordination of complex meetings. Requires eight years of admin experience, five years at the executive level, and strong MS Office skills.