Executive Assistant to Senior Director of Nursing

University of California San Diego; San Diego (CA); On-site; USD 78,000 - 114,000; Full time

Job summary

UC San Diego Health seeks an Executive Assistant to East Campus who will ensure smooth administrative operations and robust information management for the executive. You will balance multiple tasks, coordinate large-scale communications, and drive efficient projects with sound judgment.

The role includes CMO duties, physician on-call scheduling, and payments, requiring strong Excel and MS Office skills, confidentiality, and superb communication with diverse stakeholders.

Qualifications

• Seven years of related experience or a Bachelor’s degree with three years of related experience.
• Familiarity with organizational processes and procedures.
• Advanced Excel skills and MS Office proficiency.
• Strong communication, service orientation and confidentiality.
• Ability to multi-task and manage time with demanding deadlines.

Responsibilities

• Provide executive-level administrative support and manage office operations for the executive's office.
• Coordinate information flow, projects, and communications to ensure timely responses.
• Handle special duties including CMO needs, on-call scheduling, physician payments.
• Support scheduling and coordination across multi-organizational teams.

Skills

Advanced Excel

MS Office

Communication skills

Discretion / confidentiality

Multi-tasking

Problem-solving

Client relations

Education

Bachelor’s degree in related area

Tools

Outlook

Teams

SharePoint

Word

PowerPoint

Excel

Job description

UC San Diego Health seeks an Executive Assistant to East Campus who will ensure smooth administrative operations and robust information management for the executive. You will balance multiple tasks, coordinate large-scale communications, and drive efficient projects with sound judgment.

The role includes CMO duties, physician on-call scheduling, and payments, requiring strong Excel and MS Office skills, confidentiality, and superb communication with diverse stakeholders.