Executive Assistant to Senior Director of Nursing

UC San Diego; San Diego (CA); On-site; USD 68,000 - 119,000; Full time

Job summary

UC San Diego's East Campus Medical Center seeks an Executive Assistant reporting to the Senior Director of Nursing. The role ensures smooth administrative operations, manages information systems, and supports a range of duties for the executive office with discretion and efficiency.

Key tasks include CMO administrative needs, physician on-call scheduling, and other duties as assigned, requiring strong analytical, communication, and multi-tasking skills in a fast-paced environment.

Qualifications

• Seven years of related experience or a Bachelor's degree in related area plus three years of related experience/training.
• Familiarity with the organization's processes, protocols and procedures.
• Thorough knowledge of common organization-specific and other computer application programs.
• Strong communication skills and confidentiality.
• Advanced Excel and MS Office applications for reporting and data management.

Responsibilities

• Handle executive administrative duties for the Senior Director of Nursing.
• Coordinate calendars, meetings and multi-organizational scheduling.
• Provide CMO administrative support and physician scheduling as assigned.
• Manage information systems, reports and communications with discretion and accuracy.

Skills

Communication skills

Advanced Excel

MS Office

Discretion and confidentiality

Project management

Education

Bachelor's degree in related area

Tools

Excel

Word

Outlook

PowerPoint

Teams

SharePoint

Job description

UC San Diego's East Campus Medical Center seeks an Executive Assistant reporting to the Senior Director of Nursing. The role ensures smooth administrative operations, manages information systems, and supports a range of duties for the executive office with discretion and efficiency.

Key tasks include CMO administrative needs, physician on-call scheduling, and other duties as assigned, requiring strong analytical, communication, and multi-tasking skills in a fast-paced environment.