Senior Executive Assistant & Lab Operations

UC San Diego Health; San Diego (CA); Vor Ort; USD 65.000 - 92.000; Vollzeit

Zusammenfassung

UC San Diego Health is seeking an experienced executive administrator to support the PI and Knight lab. You will coordinate complex projects, manage calendars, arrange media and VIP visits, and handle 20+ weekly meetings and presentations.

You will oversee lab operations, assist with contract/grant processes, fundraising support, recruitment, and reporting. The role requires discretion, strong organizational skills, and ability to work independently or in a team within a large university

Qualifikationen

• Advanced organizational and project management skills with attention to detail.
• Strong written and verbal communication with diverse audiences, including media and donors.
• Proven experience with complex calendaring, travel, and event planning.
• Ability to develop and maintain systematic filing and record keeping.

Aufgaben

• Provide high-level executive support to the PI and Knight lab, coordinating projects and meetings.
• Coordinate media and VIP visits, manage interview schedules, and handle 20+ weekly meetings and related presentations.
• Oversee day-to-day lab operations, travel arrangements, and contract/grant submission processes.
• Support planning, reporting, fundraising activities, and personnel matters including recruitment.

Kenntnisse

Project management

Calendar management

Communications

Event planning

Travel coordination

Confidentiality

Multitasking

Team collaboration

Tools

Microsoft Office

Electronic filing systems

Jobbeschreibung

UC San Diego Health is seeking an experienced executive administrator to support the PI and Knight lab. You will coordinate complex projects, manage calendars, arrange media and VIP visits, and handle 20+ weekly meetings and presentations.

You will oversee lab operations, assist with contract/grant processes, fundraising support, recruitment, and reporting. The role requires discretion, strong organizational skills, and ability to work independently or in a team within a large university