Executive Assistant to School Leadership

Isidore Newman School; New Orleans (LA); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Isidore Newman School in New Orleans seeks an Executive Assistant to the Head and Associate Head of School for a 12‑month term. This role is a highly organized, personable, and mission‑aligned position supporting senior leadership and engaging with faculty, staff, students, parents, alumni and the broader Newman community.

The successful candidate will demonstrate discretion, exceptional organization, judgment, and the ability to manage multiple priorities in a fast‑paced school setting.

Qualifications

• High school diploma or equivalent.
• At least three years of progressively responsible administrative or executive assistant experience.
• Exceptional organizational and time‑management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to interact professionally and effectively with individuals at all levels of an organization.
• Demonstrated reliability, professionalism, initiative, and follow‑through.

Responsabilités

• Serve as a professional point of welcome and contact for Newman faculty, staff, students, parents, governors, alumni, vendors, visitors and other members of the Newman community.
• Develop and maintain strong, positive working relationships with members of the school community and represent the offices of the Head and Associate Head of School with professionalism, discretion, and respect.
• Manage and coordinate the calendars, appointments, meetings, schedules, and travel of the Head and Associate Head of School.
• Coordinate internal and external meetings, including scheduling, agendas, materials, room arrangements, technology, and other logistics.
• Prepare and edit correspondence, reports, presentations, meeting materials, and other documents.
• Receive and respond to correspondence and inquiries, directing matters appropriately when necessary.
• Track assignments, deadlines, follow‑up items, and action items for senior administrators.
• Provide administrative and logistical support for meetings, school events, leadership activities, and special projects.
• Support the planning and administration of Board of Governors meetings and activities.
• Prepare and distribute Board of Governors meeting materials; record and prepare accurate minutes of Board of Governors meetings; maintain board portal.
• Maintain organized and accurate electronic and physical records.
• Handle confidential information, including personnel, student, family, financial, and governance matters, with the highest level of discretion.
• Coordinate travel arrangements and itineraries as needed.
• Reconcile monthly credit card statements for Head and Associate Head of School.
• Maintain an organized, professional, and efficient administrative office environment.
• Anticipate administrative needs, take initiative, and follow through on assignments with minimal supervision.
• Perform other duties as assigned by the Head of School or Associate Head of School.

Connaissances

Organizational skills

Time management

Communication skills

Discretion

Confidentiality

Relationship building

Formation

High school diploma

Bachelor's degree (preferred)

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Isidore Newman School in New Orleans seeks an Executive Assistant to the Head and Associate Head of School for a 12‑month term. This role is a highly organized, personable, and mission‑aligned position supporting senior leadership and engaging with faculty, staff, students, parents, alumni and the broader Newman community.

The successful candidate will demonstrate discretion, exceptional organization, judgment, and the ability to manage multiple priorities in a fast‑paced school setting.