Executive Assistant to the Headmaster

Providence Academy; Plymouth (MN); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

Providence Academy in Plymouth, Minnesota, seeks an Executive Assistant to provide high-level administrative support to the Headmaster, the Board of Directors, and the Administrative Team. This role requires discretion, strong communication, and meticulous organization to manage calendars, correspondence, travel, and board records.

The ideal candidate will understand, support, and embody the school’s Catholic mission, support accreditation activities, record meeting minutes, and serve in a warm,

Competenze

• Excellent written and verbal communication skills.
• Proven discretion with confidential information.
• Strong organization and ability to manage multiple priorities.
• Proficiency with email, calendar, word processing, and spreadsheet tools.

Mansioni

• Serve as first point of contact for the Headmaster’s office; manage calendar, correspondence, travel, files, and expense approvals.
• Coordinate Board meetings; prepare Board packets and minutes; maintain official Board records; liaise between Headmaster and Board.

Conoscenze

Communication

Discretion

Organization

Office software

Formazione

Archdiocese Essential 3 requirements

Strumenti

Email

Calendar

Word processing

Spreadsheets

Descrizione del lavoro

Providence Academy, a PreK–12 Catholic, classical, college-preparatory school seeks an Executive Assistant to provide high-level administrative support to the Headmaster, the Board of Directors, and the Administrative Team. The ideal candidate will understand, support, and embody the school’s Catholic mission.

Key Responsibilities

• Serve as first point of contact for the Headmaster’s office; manage the Headmaster’s calendar, correspondence, travel, files, and expense approvals
• Coordinate quarterly and special Board meetings, prepare Board packets and minutes, maintain official Board records, and act as confidential liaison between the Headmaster and Board
• Serve ex officio as Secretary of the Administrative Team, recording minutes, tracking follow-up items, and assisting with accreditation and reporting to the Archdiocese, State, and accrediting agencies
• Take a lead role in one of the school’s front offices, answering the main line and welcoming families and visitors with warmth and professionalism

Qualifications

• Excellent written and verbal communication, with strong proofreading and minute-taking skills
• Proven discretion with confidential information
• Strong organization and ability to manage multiple priorities
• Proficiency with email, calendar, word processing, and spreadsheet tools
• Completion of the Archdiocese of St. Paul and Minneapolis “Essential 3” requirements before employment begins