Executive Assistant & Projects Coordinator

U.S. Bank; New York (NY); Hybrid; USD 74,000 - 87,000; Full time

Job summary

U.S. Bank is seeking a highly organized Administrative Assistant to provide comprehensive support to a senior leader and their team. You will manage calendars, coordinate meetings across time zones, arrange travel, process expenses, and assist with communications and office operations.

The role blends administrative duties with project coordination in a fast-paced corporate setting. The ideal candidate has at least 3+ years in administrative or executive support, strong Microsoft Office skills,

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 3+ years of administrative, executive support, office management, or related experience.
• Experience supporting leaders in a professional business environment.
• Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.
• Experience managing calendars, coordinating travel, and processing expense reports.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and time-management skills.
• Demonstrated strength in handling confidential and sensitive information with discretion.

Responsibilities

• Provide administrative support to a senior leader, ensuring day-to-day operations run smoothly.
• Serve as primary point of contact for internal and external executive stakeholders, representing PCS with professionalism, discretion and sound judgment.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Coordinate meeting logistics, including invitations, agendas, meeting materials, room reservations, and technology requirements.
• Arrange domestic and international travel, including transportation, accommodations, and itineraries.
• Prepare and submit expense reports accurately and in a timely manner.
• Maintain organized records, files, and documentation.
• Plan and coordinate team meetings, leadership meetings, workshops, and offsite events.
• Manage meeting logistics, catering, materials, attendee communications, and follow-up activities.
• Assist with the development and distribution of meeting agendas, notes, and action items.
• Under the direction of leadership, coordinate and manage administrative aspects of various projects.
• Track project deliverables, timelines, and action items to support successful execution.
• Serve as an office manager, helping to coordinate workplace needs, supplies, vendor interactions, and facility-related activities.
• Identify opportunities to improve administrative processes and operational efficiency.
• Assist with team communications, announcements, and meeting materials.
• Format and update presentations, reports, and other business documents as needed.
• Coordinate basic data collection, organization, and reporting activities.
• Support the preparation of leadership presentations and routine business updates.

Skills

Calendar management

Travel coordination

Executive support

Communication

Time management

Education

High school diploma or equivalent; associate/bachelor preferred

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

U.S. Bank is seeking a highly organized Administrative Assistant to provide comprehensive support to a senior leader and their team. You will manage calendars, coordinate meetings across time zones, arrange travel, process expenses, and assist with communications and office operations.

The role blends administrative duties with project coordination in a fast-paced corporate setting. The ideal candidate has at least 3+ years in administrative or executive support, strong Microsoft Office skills,