Executive & Project Coordinator for Regional VP

USO; Irving (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

USO in Dallas, TX seeks a Project Specialist and Executive Assistant to support the Regional Vice President with administrative and project management responsibilities. You will manage calendars, coordinate travel, prepare reports and presentations, and assist with board and regional activities to advance strategic initiatives.

You will draft materials, coordinate meetings and communications, and ensure timely delivery of documents while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required; bachelor’s preferred.
• Experience in senior administrative support ideal, especially in nonprofit or multicultural settings.
• Proficient in MS Office and SharePoint; able to handle confidential information with discretion.

Responsibilities

• Serve as primary contact for the Regional Vice President via phone, email, and in-person.
• Manage calendar, meetings, and travel arrangements; organize events and budgets.
• Prepare reports, presentations, and meeting materials; take minutes as needed.
• Draft correspondence; coordinate materials for meetings and prepare summaries.
• Lead regional projects; define goals, timelines, and resource needs.
• Track milestones and report status to VP and stakeholders.
• Support engagement with boards and regional leadership; assist with agendas.
• Coordinate development and training for Northeast team; assess needs.

Skills

Interpersonal communication

Customer service

Calendar management

Administrative support

Meeting coordination

confidential information handling

Education

High School Diploma or equivalent

Bachelor's Degree / IAAP preferred

Tools

Microsoft Office Suite

SharePoint

Job description

USO in Dallas, TX seeks a Project Specialist and Executive Assistant to support the Regional Vice President with administrative and project management responsibilities. You will manage calendars, coordinate travel, prepare reports and presentations, and assist with board and regional activities to advance strategic initiatives.

You will draft materials, coordinate meetings and communications, and ensure timely delivery of documents while maintaining confidentiality and professionalism.