Executive Assistant to Principals | Elite Admin Support

Brownstein Hyatt Farber Schreck; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) + match

Vacation/sick/personal time

Job summary

Brownstein Hyatt Farber Schreck in Washington, D.C. seeks an experienced Executive Assistant to support top principals by managing calendars, coordinating meetings, and handling confidential materials.

The role requires strong organizational skills, discretion, and superb communication across internal and external stakeholders. Responsibilities include travel planning, meeting logistics, preparing briefing materials, and maintaining client and stakeholder records.

Qualifications

• 3+ years of experience as an executive assistant or high-level administrative assistant.
• Experience in a law firm or professional services is highly preferred.
• Excellent time management and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office, Outlook, Zoom, and other applications.
• Willing to work paid overtime hours when needed.

Responsibilities

• Manage complex executive calendars and prioritize competing commitments.
• Coordinate meetings, calls, events, and appointments with stakeholders.
• Serve as primary contact for executives, clients, visitors, and offices with discretion.
• Prepare executives for meetings by gathering briefing materials and information.
• Arrange domestic and international travel, visas, and accommodations.
• Coordinate client fly-ins, congressional meetings, and high-profile events.
• Draft, produce, and track correspondence for principals and executives.
• Support recurring client calls, meetings, and presentations.
• Ensure proposals and engagement letters are accurate and distributed timely.
• Maintain contact databases and distribution lists.
• Track correspondence and support compliance reporting (LDA/FARA).
• Monitor congressional activity using research platforms.
• Connect principals to scheduled calls and flag high-priority items.
• Prepare and monitor expense reports, invoices, and billing.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support and office operations.
• Coordinate conference calls, rooms, travel, hotels, and logistics.
• Assist visitors with a professional and seamless experience.
• Manage multiple projects with strong organization and deadlines.

Skills

Time management

Multi-tasking

Written communication

Verbal communication

Organizational skills

Planning skills

Discretion handling

Tools

MS Office

Outlook

Zoom

Job description

Brownstein Hyatt Farber Schreck in Washington, D.C. seeks an experienced Executive Assistant to support top principals by managing calendars, coordinating meetings, and handling confidential materials.

The role requires strong organizational skills, discretion, and superb communication across internal and external stakeholders. Responsibilities include travel planning, meeting logistics, preparing briefing materials, and maintaining client and stakeholder records.