Executive Assistant

Brownstein Hyatt Farber Schreck; Washington (District of Columbia); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) + match

Vacation/sick/personal time

Job summary

Brownstein Hyatt Farber Schreck in Washington, D.C. seeks an experienced Executive Assistant to support top principals by managing calendars, coordinating meetings, and handling confidential materials.

The role requires strong organizational skills, discretion, and superb communication across internal and external stakeholders. Responsibilities include travel planning, meeting logistics, preparing briefing materials, and maintaining client and stakeholder records.

Qualifications

• 3+ years of experience as an executive assistant or high-level administrative assistant.
• Experience in a law firm or professional services is highly preferred.
• Excellent time management and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office, Outlook, Zoom, and other applications.
• Willing to work paid overtime hours when needed.

Responsibilities

• Manage complex executive calendars and prioritize competing commitments.
• Coordinate meetings, calls, events, and appointments with stakeholders.
• Serve as primary contact for executives, clients, visitors, and offices with discretion.
• Prepare executives for meetings by gathering briefing materials and information.
• Arrange domestic and international travel, visas, and accommodations.
• Coordinate client fly-ins, congressional meetings, and high-profile events.
• Draft, produce, and track correspondence for principals and executives.
• Support recurring client calls, meetings, and presentations.
• Ensure proposals and engagement letters are accurate and distributed timely.
• Maintain contact databases and distribution lists.
• Track correspondence and support compliance reporting (LDA/FARA).
• Monitor congressional activity using research platforms.
• Connect principals to scheduled calls and flag high-priority items.
• Prepare and monitor expense reports, invoices, and billing.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support and office operations.
• Coordinate conference calls, rooms, travel, hotels, and logistics.
• Assist visitors with a professional and seamless experience.
• Manage multiple projects with strong organization and deadlines.

Skills

Time management

Multi-tasking

Written communication

Verbal communication

Organizational skills

Planning skills

Discretion handling

Tools

MS Office

Outlook

Zoom

Job description

Executive Assistant

We are currently seeking an Executive Assistant in our Washington, D.C. office. Executive Assistant duties and responsibilities include providing administrative support to top level principals, supporting principals through a variety of tasks related to organization and communication, and handling confidential and time-sensitive material.

Essential Duties and Responsibilities

• Manage complex executive calendars and prioritize competing commitments, coordinating meetings, calls, events, and appointments with internal and external stakeholders.
• Coordinate all meeting logistics, including scheduling, calendar invitations, RSVP management, room reservations, technology setup, materials preparation, and guest reception.
• Serve as a primary point of contact for executives, clients, visitors, congressional offices, and other key stakeholders, maintaining professional relationships and handling communications with discretion.
• Prepare executives and principals for internal and external meetings by gathering, compiling, and reviewing briefing materials and logistical information.
• Manage domestic and international travel arrangements, including itineraries, transportation, accommodations, visas (as applicable), and travel briefing materials.
• Coordinate and support client fly-ins, congressional meetings, and other high-profile events and engagements.
• Draft, produce, distribute, and track internal and external correspondence on behalf of principals and executives.
• Assist with the preparation and execution of recurring client calls, meetings, presentations, and special events.
• Ensure proposals, engagement letters, and related client materials are accurate, complete, and distributed in a timely manner.
• Maintain and manage executive, client, and stakeholder contact databases and distribution lists.
• Track correspondence and support compliance reporting requirements, including LDA and FARA filings.
• Monitor congressional activity, legislation, and stakeholder information using subscription-based research platforms such as Bloomberg Government, Politico, Leadership Connect, and National Journal.
• Connect principals to scheduled calls and proactively flag high-priority communications and action items.
• Prepare, submit, reconcile, and monitor expense reports, invoices, and client billing documentation.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Provide general administrative support, including filing, document preparation, copying, scanning, binding, courier coordination, and other office operations.
• Coordinate conference calls, meeting rooms, transportation, hotels, and other logistical requirements as needed.
• Support visitors and guests by ensuring a professional and seamless experience.
• Manage multiple projects simultaneously, demonstrating strong organizational skills, attention to detail, and the ability to meet deadlines.

Required and Preferred Qualifications

• 3+ years of experience as an executive assistant or high-level administrative assistant is required.
• Hill, law firm and/or professional services experience highly preferred.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office, Outlook, Zoom, and other applications.
• Willing to work paid overtime hours when needed.

Compensation and Benefits

Brownstein Hyatt Farber Schreck offers a benefits package that includes medical, dental, vision, 401(k) + match and vacation/sick/personal time off. We are offering a wide range of salary for this role that is commensurate with experience from $75,000 – $95,000.

Brownstein Hyatt Farber Schreck is an equal opportunity employer.

Brownstein will make reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act of 1990, as amended by the Americans with Disabilities Act Amendments Act of 2008, interpretive regulations and other authority, and applicable state laws.

While Brownstein does not discriminate on the basis of citizenship, the successful candidate must be legally authorized to work in the United States without requiring sponsorship of a work visa, or Brownstein assuming sponsorship of an existing work visa, including student visas with an OPT/CPT designation.