Executive Assistant to Principal — Luxury Design Firm (Remote)

CLT Recruiters; New York (NY); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick days

Paid holidays

Bonus potential

Remote work option

Laptop & phone

Expense reimbursement

Job summary

CLT Recruiters is seeking an Executive Assistant to the Principal for a New York interior design firm that also runs a software platform for the design industry. This role acts as the Principal's control center across both businesses, coordinating communications, schedules and client relations.

The right candidate will have a background in design-related fields, 3+ years supporting a senior executive, superb written/verbal communication, and comfort with Macs and a fast-paced environment.

Qualifications

• A background in construction, architecture or interior design
• Three or more years supporting a principal or senior executive in a fast-moving environment
• Exceptional written and verbal communication
• Highly organized, quick and adaptable
• Calm, composed and service-minded under pressure
• Tech-savvy and comfortable on a Mac
• Unquestionable discretion with confidential information
• Flexibility outside standard business hours

Responsibilities

• Run the Principal's inbox: answer, delegate or capture actions
• Manage calendar and daily priorities, reshuffle schedule as needed
• Interpret project correspondence from contractors, architects, engineers and vendors
• Draft responses on behalf of the Principal
• Coordinate internal and external communications and relay direction
• Handle travel changes and logistics for demanding schedule
• Prepare and send monthly client invoices with bookkeeping
• Support investor relations and PR for the software company
• Coordinate photography of completed projects
• Represent the Principal in writing and by phone with clients, vendors and investors

Job description

CLT Recruiters is seeking an Executive Assistant to the Principal for a New York interior design firm that also runs a software platform for the design industry. This role acts as the Principal's control center across both businesses, coordinating communications, schedules and client relations.

The right candidate will have a background in design-related fields, 3+ years supporting a senior executive, superb written/verbal communication, and comfort with Macs and a fast-paced environment.