Remote Executive Assistant - Luxury Interior Design

CLT Recruiters; New York (NY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

CLT Recruiters is seeking an Executive Assistant for a high-end residential interior design firm in New York. The role is almost entirely remote, with occasional in-office or project-site visits as needed.

The ideal candidate has hands-on experience in construction, architecture, interior design, or design-build, with at least 3 years supporting an executive in these fields. You will manage the Principal's inbox, calendar, travel, and key project communications.

Qualifications

• Background in construction, architecture, interior design or design build.
• Familiar with construction/design terminology, drawings and docs.
• Exceptional written communication and organizational skills.
• Able to manage multiple projects and shifting priorities independently.
• Proactive, detail-oriented and highly responsive in a remote environment.
• Experience supporting a principal or executive in a high-end residential setting preferred.

Responsibilities

• Manage the Principal's inbox, calendar, travel and day-to-day priorities
• Read and interpret emails from contractors and vendors, flag needs and draft responses
• Track RFIs, submittals, change orders, shop drawings and schedules across projects
• Keep project teams aligned on open items, deadlines and decisions
• Coordinate meetings, site visits and client presentations
• Prepare meeting notes, follow up on action items and keep project files organized
• Assist with procurement tracking, purchase orders, invoices and vendor follow-up
• Handle confidential client information with discretion
• Support special projects and administrative needs as they arise

Skills

Executive support

Calendar management

Travel coordination

Vendor and contractor liaison

Communication skills

Construction/design knowledge

Tools

Bluebeam

Procore

Google Workspace

Microsoft Office

Job description

CLT Recruiters is seeking an Executive Assistant for a high-end residential interior design firm in New York. The role is almost entirely remote, with occasional in-office or project-site visits as needed.

The ideal candidate has hands-on experience in construction, architecture, interior design, or design-build, with at least 3 years supporting an executive in these fields. You will manage the Principal's inbox, calendar, travel, and key project communications.