Executive Assistant Interior Design - Mostly Remote

CLT Recruiters; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CLT Recruiters is assisting a High End Residential Interior Design firm in New York City in hiring an Executive Assistant who is largely remote with occasional office visits.

The ideal candidate brings hands-on experience in construction, architecture, or interior design, at least 3 years supporting an executive, and strong organizational and communication skills to manage complex calendars, travel, and project documentation.

Qualifications

• Background in construction, architecture, interior design or design build.
• Familiar with construction terminology, drawings and project docs.
• Excellent written communication and organizational skills.
• Experience supporting a principal or executive in a high-end residential setting preferred.

Responsibilities

• Manage the Principal's inbox, calendar, travel and day-to-day priorities.
• Read and interpret emails from contractors, architects, engineers and vendors; flag and draft responses.
• Track RFIs, submittals, change orders, shop drawings and schedules across multiple active projects.
• Keep project teams aligned on open items, deadlines and decisions.
• Coordinate meetings, site visits and client presentations.
• Prepare meeting notes, follow up on action items and keep project files organized.
• Assist with procurement tracking, purchase orders, invoices and vendor follow-up.

Skills

Construction background

Architecture background

Interior design experience

Executive support

Excellent written communication

Organizational skills

Tools

Microsoft Office / Google Workspace

Bluebeam / Procore familiarity

Job description

Job Description

This position is almost entirely remote. The candidate must be available to come into the office or to project sites on occasion when needed, though this will not be frequent. Currently seeking an Executive Assistant for a High End Residential Interior Design firm. The ideal candidate will possess hands-on experience in construction, architecture, interior design or design build. A minimum of 3 years experience supporting an executive within one of these fields is required. The firm designs luxury residences and select commercial projects in New York City and other major markets, known for detail-driven, lifestyle-focused interiors.

Responsibilities

• Manage the Principal's inbox, calendar, travel and day-to-day priorities
• Read and interpret emails from contractors, architects, engineers and vendors, flag what needs attention and draft responses
• Track RFIs, submittals, change orders, shop drawings and schedules across multiple active projects
• Keep project teams aligned on open items, deadlines and decisions
• Coordinate meetings, site visits and client presentations
• Prepare meeting notes, follow up on action items and keep project files organized
• Assist with procurement tracking, purchase orders, invoices and vendor follow-up
• Handle confidential client information with discretion
• Support special projects and administrative needs as they arise

Requirements

• Background in construction, architecture, interior design or design build
• Comfortable with construction and design terminology, drawings and project documentation
• Exceptional written communication and organizational skills
• Able to manage multiple projects and shifting priorities independently
• Proactive, detail-oriented and highly responsive in a remote environment
• Proficient in Microsoft Office or Google Workspace; familiarity with Bluebeam, Procore or design project management software a plus
• Experience supporting a principal or executive in a high-end residential setting preferred