Remote Executive Assistant - Luxury Interior Design

CLT Recruiters; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CLT Recruiters is assisting a High End Residential Interior Design firm in New York City in hiring an Executive Assistant who is largely remote with occasional office visits.

The ideal candidate brings hands-on experience in construction, architecture, or interior design, at least 3 years supporting an executive, and strong organizational and communication skills to manage complex calendars, travel, and project documentation.

Qualifications

• Background in construction, architecture, interior design or design build.
• Familiar with construction terminology, drawings and project docs.
• Excellent written communication and organizational skills.
• Experience supporting a principal or executive in a high-end residential setting preferred.

Responsibilities

• Manage the Principal's inbox, calendar, travel and day-to-day priorities.
• Read and interpret emails from contractors, architects, engineers and vendors; flag and draft responses.
• Track RFIs, submittals, change orders, shop drawings and schedules across multiple active projects.
• Keep project teams aligned on open items, deadlines and decisions.
• Coordinate meetings, site visits and client presentations.
• Prepare meeting notes, follow up on action items and keep project files organized.
• Assist with procurement tracking, purchase orders, invoices and vendor follow-up.

Skills

Construction background

Architecture background

Interior design experience

Executive support

Excellent written communication

Organizational skills

Tools

Microsoft Office / Google Workspace

Bluebeam / Procore familiarity

Job description

CLT Recruiters is assisting a High End Residential Interior Design firm in New York City in hiring an Executive Assistant who is largely remote with occasional office visits.

The ideal candidate brings hands-on experience in construction, architecture, or interior design, at least 3 years supporting an executive, and strong organizational and communication skills to manage complex calendars, travel, and project documentation.