Executive Assistant to President – On-Site, Miami

Distro; Miami (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

John Bell Construction, Inc. in Miami seeks an Executive Assistant to the President. You will manage calendars, coordinate meetings, draft communications, and support business development, client relationships, and project follow-up in a fast-paced construction environment.

The ideal candidate is highly organized, detail‑oriented, and capable of handling confidential information on-site. Experience with Microsoft Office and staying proactive with minimal supervision is essential to keep the

Qualifications

• Strong administrative, organizational, or coordination experience.
• Excellent written and verbal communication skills.
• Ability to manage calendars, meetings, and follow-up items.
• High level of confidentiality and discretion.

Responsibilities

• Serve as primary administrative contact for the President.
• Manage active calendar, coordinate meetings and travel when required.
• Draft, proofread, and send emails, letters, invitations, and correspondence.
• Prepare agendas, reports, and supporting documents.
• Track commitments and follow up on action items.
• Support business development, client relationships, and company initiatives.
• Coordinate internal and external communications and events.

Skills

Calendar management

Executive support

Administrative coordination

Professional writing

Time management

Privacy & discretion

Communication skills

On-site coordination

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Teams

Job description

John Bell Construction, Inc. in Miami seeks an Executive Assistant to the President. You will manage calendars, coordinate meetings, draft communications, and support business development, client relationships, and project follow-up in a fast-paced construction environment.

The ideal candidate is highly organized, detail‑oriented, and capable of handling confidential information on-site. Experience with Microsoft Office and staying proactive with minimal supervision is essential to keep the