Executive Assistant to President | Data-Driven Operations & Insights

Boutique Recruiting; Lake Saint Louis (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

401(k) with company match

PTO

Job summary

Boutique Recruiting is seeking an Executive Assistant to work directly with the President and serve as a key resource across purchasing, marketing, sales operations, warehousing, transportation, and office administration. This role turns data into insights, keeps cross-functional projects moving, and handles vendor and internal communications with a detail-oriented approach.

The ideal candidate has 5+ years in executive support or operations, strong Excel skills, and the ability to analyze and

Qualifications

• 5+ years of executive support/operations experience.
• Advanced Excel with data analysis and reporting.
• Excellent written and verbal communication across all levels.
• Strong analytical skills for purchasing, freight, profitability, and inventory.

Responsibilities

• Provide direct operational support to the President across marketing, purchasing, warehousing, sales, transportation, warranty administration and general business operations.
• Analyze purchasing history, sales margins, commissions, expenses, freight costs and inventory-to-sales ratios while developing dashboards and reporting tools.
• Coordinate with suppliers, warehouses, transportation providers and 3PL partners to support purchasing, special shipments, freight rates and timely delivery of goods.
• Support marketing initiatives by reviewing product materials and websites, developing sales support documentation and coordinating with external marketing partners.
• Partner with the sales team on marketing materials, shipments, trade show schedules, standard operating procedures, and account profitability analysis.
• Manage vendor and office-related needs including IT, internet, equipment, facilities, and other operational services while communicating relevant workplace updates to employees.
• Review communications on behalf of the President, prepare professional responses and identify issues or action items that require follow-through.

Skills

Executive support

Advanced Excel

Verbal communication

Data analysis

Cross-functional teamwork

Microsoft Office

Education

Bachelor’s degree preferred

Tools

CRM systems

Excel dashboards

Job description

Boutique Recruiting is seeking an Executive Assistant to work directly with the President and serve as a key resource across purchasing, marketing, sales operations, warehousing, transportation, and office administration. This role turns data into insights, keeps cross-functional projects moving, and handles vendor and internal communications with a detail-oriented approach.

The ideal candidate has 5+ years in executive support or operations, strong Excel skills, and the ability to analyze and