Executive Assistant

Boutique Recruiting; Lake Saint Louis (MO); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

401(k) with company match

PTO

Job summary

Boutique Recruiting is seeking an Executive Assistant to work directly with the President and serve as a key resource across purchasing, marketing, sales operations, warehousing, transportation, and office administration. This role turns data into insights, keeps cross-functional projects moving, and handles vendor and internal communications with a detail-oriented approach.

The ideal candidate has 5+ years in executive support or operations, strong Excel skills, and the ability to analyze and

Qualifications

• 5+ years of executive support/operations experience.
• Advanced Excel with data analysis and reporting.
• Excellent written and verbal communication across all levels.
• Strong analytical skills for purchasing, freight, profitability, and inventory.

Responsibilities

• Provide direct operational support to the President across marketing, purchasing, warehousing, sales, transportation, warranty administration and general business operations.
• Analyze purchasing history, sales margins, commissions, expenses, freight costs and inventory-to-sales ratios while developing dashboards and reporting tools.
• Coordinate with suppliers, warehouses, transportation providers and 3PL partners to support purchasing, special shipments, freight rates and timely delivery of goods.
• Support marketing initiatives by reviewing product materials and websites, developing sales support documentation and coordinating with external marketing partners.
• Partner with the sales team on marketing materials, shipments, trade show schedules, standard operating procedures, and account profitability analysis.
• Manage vendor and office-related needs including IT, internet, equipment, facilities, and other operational services while communicating relevant workplace updates to employees.
• Review communications on behalf of the President, prepare professional responses and identify issues or action items that require follow-through.

Skills

Executive support

Advanced Excel

Verbal communication

Data analysis

Cross-functional teamwork

Microsoft Office

Education

Bachelor’s degree preferred

Tools

CRM systems

Excel dashboards

Job description

Position Title: Executive Assistant

Salary Range: $70,000–$80,000 / Year, DOE

We are seeking an operationally minded Executive Assistant to work directly with the President and serve as a key resource across purchasing, marketing, sales operations, warehousing, transportation, and office administration. This person will turn data into useful insights, keep cross-functional projects moving, and step confidently into the details that help a growing distribution business operate efficiently. We're looking for a mature, articulate, highly capable professional who is comfortable wearing multiple hats, manipulating data in Excel, and communicating directly with vendors, suppliers, and internal teams. You must be confident enough to pick up the phone, resourceful enough to figure things out and detail-oriented enough to catch what others miss.

Responsibilities

• Provide direct operational support to the President across marketing, purchasing, warehousing, sales, transportation, warranty administration and general business operations
• Analyze purchasing history, sales margins, commissions, expenses, freight costs and inventory-to-sales ratios while developing dashboards and reporting tools
• Coordinate with suppliers, warehouses, transportation providers and 3PL partners to support purchasing, special shipments, freight rates and timely delivery of goods
• Support marketing initiatives by reviewing product materials and websites, developing sales support documentation and coordinating with external marketing partners
• Partner with the sales team on marketing materials, shipments, trade show schedules, standard operating procedures, and account profitability analysis
• Manage vendor and office-related needs including IT, internet, equipment, facilities, and other operational services while communicating relevant workplace updates to employees
• Review communications on behalf of the President, prepare professional responses and identify issues or action items that require follow-through

Requirements

• 5+ years of professional experience in executive support, operations, business administration, or a similarly cross-functional role
• Advanced Excel proficiency with the ability to manipulate data, perform analysis and translate information into clear reporting
• Exceptional written and verbal communication skills with the confidence to communicate professionally across all levels of the business
• Strong analytical ability with the capacity to work through purchasing, freight, profitability, inventory and operational data
• Proven ability to manage competing priorities, work independently and take ownership of projects from initial request through completion
• Proficiency with Microsoft Office and experience working with CRM or business management systems
• Bachelor’s degree preferred, with 10+ years of relevant professional experience highly valued

Benefits

• Medical, dental, and vision insurance options
• Flexible Spending Account (FSA)
• 401(k) with a company match after one year
• 2 weeks of PTO
• 5 paid sick days annually
• 7 standard paid holidays plus one floating holiday