Executive Assistant to Museum Director | Government & Protocol

Ruchman and Associates, INC; New London (CT); On-site; USD 70,000 - 90,000; Full time

Job summary

Ruchman and Associates, INC is seeking an Executive Assistant to provide senior-level administrative and operational support to the National Coast Guard Museum Director. The role requires exceptional organization, discretion, and the ability to anticipate leadership needs in a fast-paced museum environment.

Responsibilities include managing the Director's calendar, coordinating official correspondence, preparing briefing packages, and supporting travel and executive events.

Qualifications

• Bachelor's degree in business administration, Public Administration, Communications, or related field.
• At least 5 years of progressively responsible administrative experience supporting senior executives or government leadership.
• Experience managing complex executive calendars and meeting materials.
• Advanced proficiency with Microsoft 365 apps (Outlook, Word, PowerPoint, Teams, SharePoint).

Responsibilities

• Manage the Executive Director's high-volume calendar and priorities.
• Prepare official correspondence and meeting materials with approved authority.
• Coordinate travel, itineraries, and protocol-sensitive events.
• Assemble briefing packs, bios, and talking points for meetings.
• Maintain records, action-item trackers, and decision logs.
• Facilitate information flow among leadership, government offices, and stakeholders.
• Handle sensitive information with discretion and judgment.
• Support staff meetings, annual reports, and executive events.
• Maintain organized electronic files using Microsoft 365/SharePoint.

Skills

Calendar management

Executive support

Attention to detail

Written & verbal comms

Discretion

Education

Bachelor's degree in business administration / related field

Tools

Outlook

Word

PowerPoint

Teams

SharePoint

Job description

Ruchman and Associates, INC is seeking an Executive Assistant to provide senior-level administrative and operational support to the National Coast Guard Museum Director. The role requires exceptional organization, discretion, and the ability to anticipate leadership needs in a fast-paced museum environment.

Responsibilities include managing the Director's calendar, coordinating official correspondence, preparing briefing packages, and supporting travel and executive events.