Senior Executive Assistant to Coast Guard Museum Director

Ruchman and Associates, Inc.; New London (CT); On-site; USD 70,000 - 110,000; Full time

Job summary

Ruchman and Associates, Inc. seeks an Executive Assistant to provide senior-level administrative and operational support to the National Coast Guard Museum Director.

The role manages a high-volume calendar, coordinates official correspondence and meeting preparation, and supports travel and executive events. You will maintain accurate records and action-item tracking, anticipate leadership needs, and uphold discretion in a fast-paced museum environment, collaborating with government offices and

Qualifications

• Bachelor's degree in related field.
• At least 5 years of progressively responsible admin experience supporting senior executives.
• Experience managing complex calendars and official correspondence.
• Advanced proficiency with Microsoft 365 apps.

Responsibilities

• Manage the Museum Director's high-volume calendar, resolve scheduling conflicts, prioritize meeting requests, and provide adequate preparation and transition time.
• Organize incoming correspondence and messages, prepare draft responses within approved authority, and flag matters requiring Government action.
• Assemble agendas, biographies, background materials, approved talking points, invitations, memoranda, and briefing packages for meetings and events.
• Maintain meeting records, decision logs, action-item trackers, project milestones, dependencies, and status information to support timely executive decisions.
• Support information flow among museum leadership, Government offices, the Contractor Program Manager, and authorized stakeholders without independently directing Federal staff.
• Coordinate complex official travel, visitor itineraries, speaking engagements, and protocol-sensitive events involving senior Government officials, military leaders, dignitaries, community leaders, and invited guests.

Skills

Calendar management

Discretion

Executive support

Communication

Records management

Project coordination

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Management, or related field

Tools

Microsoft 365

Outlook

SharePoint

Teams

Job description

Ruchman and Associates, Inc. seeks an Executive Assistant to provide senior-level administrative and operational support to the National Coast Guard Museum Director.

The role manages a high-volume calendar, coordinates official correspondence and meeting preparation, and supports travel and executive events. You will maintain accurate records and action-item tracking, anticipate leadership needs, and uphold discretion in a fast-paced museum environment, collaborating with government offices and