Executive Assistant to Medical Group President

Marmon Holdings, Inc.; Chicago (IL); Hybrid; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k matching

Job summary

The Marmon Group LLC in Chicago is seeking an experienced Executive Assistant to support the President, Marmon Medical, and Medical Group leadership. You will own complex calendars, coordinate travel and expenses, prepare executive materials, and manage confidential paperwork in a high-visibility role.

Based downtown Chicago, this hybrid position requires 2/3 in-office days and occasional onsite support for business needs. Strong MS 365 skills and calendar discipline are essential.

Qualifications

• 8+ years of progressive administrative or executive support experience.
• Advanced proficiency with Microsoft 365 applications (Outlook, PowerPoint, Word, Excel, Teams, SharePoint).
• Demonstrated experience managing complex executive calendars, travel, and expense reporting with accuracy.

Responsibilities

• Provide primary executive support to the President, Marmon Medical, and coordinate support to Medical Group leaders and functions.
• Own and manage the President’s calendar across time zones, prioritize requests, and ensure meeting objectives.
• Coordinate business travel and end-to-end expense reporting for the President.
• Route routine paperwork and approvals for Medical Group leaders; ensure timely follow-through.
• Maintain PowerPoint presentations and executive materials with templates and version control.
• Build and maintain Medical Group SharePoint and intranet sites and records.
• Collaborate with other Executive Assistants on cross-functional projects.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion & confidentiality

Problem solving

Organization & attention to detail

Tools

Microsoft 365

Outlook

PowerPoint

Word

Excel

Teams

SharePoint

Job description

The Marmon Group LLC in Chicago is seeking an experienced Executive Assistant to support the President, Marmon Medical, and Medical Group leadership. You will own complex calendars, coordinate travel and expenses, prepare executive materials, and manage confidential paperwork in a high-visibility role.

Based downtown Chicago, this hybrid position requires 2/3 in-office days and occasional onsite support for business needs. Strong MS 365 skills and calendar discipline are essential.