Executive Assistant to CMO — Travel, Calendar & Ops

Makonis; Jersey City (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

Makonis in Jersey City, NJ seeks an Executive Assistant to support the CMO and Medical Leadership Team. You will manage calendars, arrange travel, reconcile expenses, and handle communications with cross-functional partners.

The role requires proactivity, strong organizational skills, and the ability to operate with integrity in a fast-paced environment. Domestic and international travel may be required, with NJ-based preference.

Qualifications

• Excellent interpersonal, written, verbal, and visual communication skills.
• Ability to handle multiple tasks, manage deadlines, and prioritize work in a fast moving environment.
• Valid driver's license required for driving corporate designated vehicle for CMO; preferably based in NJ.
• Bachelor’s degree required in Business, Economics, Statistics, Data Science, or related field.

Responsibilities

• Calendar Management: Collaborate with cross functional admins to gain alignment for alliance meetings, external partners or internal cross functional meetings.
• Travel Arrangement and Expense Reconciliation: Coordinate domestic and international travel for team while observing our travel policy and budget; reconcile expenses.
• Effective Communication: Manage email communication timely and liaise with leadership for optimal outcomes.
• Expanded and Ad Hoc Support: Investigate system issues, maintain org charts, update distribution lists, learn new processes.

Job description

Makonis in Jersey City, NJ seeks an Executive Assistant to support the CMO and Medical Leadership Team. You will manage calendars, arrange travel, reconcile expenses, and handle communications with cross-functional partners.

The role requires proactivity, strong organizational skills, and the ability to operate with integrity in a fast-paced environment. Domestic and international travel may be required, with NJ-based preference.