Executive Assistant to Chief Clinical Officer (Onsite, Chicago)

UChicago Medicine; Illinois; On-site; USD 70,000 - 90,000; Full time

Job summary

UChicago Medicine is seeking an Executive Assistant to support our Chief Clinical Officer on-site at the Hyde Park campus in Chicago, IL. The role requires extensive calendar management, communications preparation, and coordination across senior leadership within a world-class academic healthcare system.

The position demands seven years of administrative experience, strong Microsoft Office skills, and the ability to handle confidential information while prioritizing multiple tasks with minimal

Qualifications

• Minimum seven years of increasingly responsible administrative or secretarial experience.
• Proficiency in word processing, spreadsheets, and presentation applications; Microsoft Office Suite preferred.
• Strong service orientation for internal and external customers.
• Ability to interact professionally with all levels of staff and external contacts.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to plan, organize and multitask concurrently.
• Analytical ability to track revenue/expenses and manage multiple projects.

Responsibilities

• Maintain confidentiality of reports, documents, and records.
• Coordinate with management and staff to gather data and relay information.
• Prepare and proofread word processing, spreadsheets, and PowerPoint documents.
• Collaborate with leadership and staff on projects and committee work.
• Oversee daily office operations and suggest improvements.
• Draft written policies/procedures for department changes.
• Manage supplies and facilities coordination as needed.

Skills

Administrative experience

Communication skills

Budget management

Time management

Independent work

Customer interaction

Multitasking

Analytical thinking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

UChicago Medicine is seeking an Executive Assistant to support our Chief Clinical Officer on-site at the Hyde Park campus in Chicago, IL. The role requires extensive calendar management, communications preparation, and coordination across senior leadership within a world-class academic healthcare system.

The position demands seven years of administrative experience, strong Microsoft Office skills, and the ability to handle confidential information while prioritizing multiple tasks with minimal