Executive Assistant & Operations Architect

Paradigm-Healthcare-5; Skokie (IL); On-site; USD 65,000 - 95,000; Full time

Job summary

Paradigm-Healthcare-5 is seeking an Executive Assistant to support the CEO, COO, and CFO across project coordination, administrative duties, and cross-functional initiatives. You will manage calendars, arrange travel, prepare reports and presentations, and oversee office operations with a focus on accuracy and discretion.

This on-site role in Skokie, IL requires strong Excel, QuickBooks, and MS Office skills, plus experience in accounting or legal services.

Qualifications

• High School Diploma or GED required.
• 5+ years in a related role.
• 2+ years in accounting or legal services.
• Excellent Excel skills and data manipulation.
• Strong written and verbal communication.

Responsibilities

• Answer calls and manage mail at corporate office.
• Monitor and order office supplies; maintain facility cleanliness.
• Assist with CEO travel and calendar management.
• Prepare documents; design presentations using Word/Excel/PowerPoint.
• Coordinate meetings and events; support hiring processes.
• Track vendor and budget metrics; assist with procurement and contracts.
• Oversee compliance tasks with OSHA, HR rules, and filings.
• Assist with onboarding and communicating with leadership on projects.

Skills

Communication skills

Organizational skills

Attention to detail

Active listening

Problem solving

Education

High School Degree / GED

Tools

Excel

Outlook

MS Office

QuickBooks

Job description

Paradigm-Healthcare-5 is seeking an Executive Assistant to support the CEO, COO, and CFO across project coordination, administrative duties, and cross-functional initiatives. You will manage calendars, arrange travel, prepare reports and presentations, and oversee office operations with a focus on accuracy and discretion.

This on-site role in Skokie, IL requires strong Excel, QuickBooks, and MS Office skills, plus experience in accounting or legal services.