Executive Assistant to CEO - Nonprofit Operations

Family and Child Empowerment Services - San Francisco; San Francisco (CA); Hybrid; USD 45,000 - 52,000; Part time

Benefits offered by this job

Hourly rate $33.00–$38.00

Health insurance premiums paid

Vacation and holidays

Retirement plan with match

Collaborative culture

Job summary

Family & Child Empowerment Services (FACES) SF is seeking an Executive Assistant to support the CEO and Executive Team at our Haight Ashbury location. This 25-hour weekly exempt role requires coordinating between departments, board activities, and external partners with travel to sites as needed.

The EA will manage calendars, meetings, and expenses, attend board meetings, prepare agendas, and help drive special projects.

Qualifications

• 3+ years experience supporting executive staff or boards
• Collaborative ability with peers, teams, and external stakeholders
• Strong written English with accuracy
• Maintain absolute confidentiality with sensitive information
• Ability to meet deadlines in high pressure, time-sensitive environments
• Nonprofit experience preferred
• Familiarity with fingerprint clearance, TB test, First Aid, CPR
• Commitment to equity, inclusion and belonging
• Sense of humor and mission-driven mindset
• Strong professionalism and discretion in communications

Responsibilities

• Coordinate annual, quarterly and weekly planning with the executive team
• Support the CEO by managing board agendas, packets and minutes
• Maintain Consent Calendar and board onboarding/offboarding
• Schedule CEO meetings, travel, and conference attendance
• Prepare CEO meeting agendas and distribute materials
• Handle CEO timesheets and monthly expense reports
• Assist with internal, external and public events
• Serve as liaison between external parties and the CEO
• Lead all-staff meeting prep, slide decks, logistics and invites
• Document action items and track follow-ups from meetings
• Manage internal calendar synchronization across departments
• Coordinate with IT to organize, store and archive files
• Collaborate on special projects with Development, People Ops, Program Heads, Finance

Skills

3+ years experience managing calendars

Collaboration across teams

Excellent written English

Education

Bachelor’s degree in Business or relevant field

Job description

Family & Child Empowerment Services (FACES) SF is seeking an Executive Assistant to support the CEO and Executive Team at our Haight Ashbury location. This 25-hour weekly exempt role requires coordinating between departments, board activities, and external partners with travel to sites as needed.

The EA will manage calendars, meetings, and expenses, attend board meetings, prepare agendas, and help drive special projects.