Executive Assistant, Special Projects

Beemac Logistics; Beaver (Beaver County); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary

PTO & Holidays

Health/Dental/Vision Insurance

401k with company match

HSA

Career advancement opportunities

Legal assistance and identity theft

Job summary

Beemac Logistics is seeking an Executive Assistant to support the leadership team in a dynamic, high-trust environment. This role is not a single-desk position; you will partner with the entire leadership group, managing a wide range of business and personal priorities and owning special projects beyond a typical assistant role.

You will handle confidential information, coordinate travel and money matters for the leadership team, and pass background and credit checks as part of the screening

Qualifications

• Experience as an executive/personal assistant or similar support role preferred.
• A college degree is preferred.
• Excellent organizational skills and ability to manage multiple priorities and deadlines.
• Strong attention to detail, especially with financial and confidential matters.
• A proactive self-starter mindset with initiative on new projects.
• Strong written and verbal communication skills.
• Comfort with technology and business software; trustworthy with sensitive information.

Responsibilities

• Serve as the primary contact and right hand to the leadership team, anticipating needs.
• Manage complex calendars, scheduling, and meeting logistics across leaders.
• Coordinate personal and business travel for leadership and select staff.
• Own expense reports, credit card reconciliations, and daily financial admin.
• Lead special projects tied to leadership initiatives and external ventures.
• Draft and proofread correspondence, presentations, and internal comms.
• Handle confidential information with discretion and sound judgment.
• Coordinate with vendors, partners, and outside contacts for leadership.
• Juggle shifting priorities and deadlines while maintaining detail.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Confidential handling

Strong communication

Tech savvy

Education

Bachelor's degree preferred

Tools

Office suite

Expense platforms

Travel platforms

Job description

Beemac Logistics is looking for a sharp resourceful Executive Assistant to support our leadership team This is not a one desk one boss role You will work directly with the entire leadership team manage a wide range of business and personal priorities and take ownership of special projects that go well beyond a typical assistant job If you like variety move fast and want a seat close to the decisions that drive the company this role was built for you This is a high trust high exposure position You will be handling confidential company and personal information coordinating travel and managing money matters on behalf of the leadership team so successful candidates must pass a background screening and credit check

What Youll Do

• Serve as the primary point of contact and right hand to the leadership team anticipating needs before theyre asked
• Manage complex calendars scheduling and meeting logistics across multiple leaders and priorities
• Coordinate all personal and business travel for the leadership team and select employees including flights lodging and itineraries
• Own expense reports credit card reconciliations and other day to day financial administration for the leadership team
• Take the lead on special projects including initiatives tied to the leadership teams outside business ventures such as an athletic facility they support
• Draft and proofread correspondence presentations and internal communications
• Handle sensitive company and personal information with discretion and sound judgment
• Coordinate with vendors partners and outside contacts on behalf of the leadership team
• Juggle shifting priorities and deadlines without dropping the details

What Were Looking For

• Previous experience of being an executive assistant personal assistant or similar support role preferred
• A college degree is preferred
• Excellent organizational skills and the ability to manage multiple priorities and deadlines at once
• Strong attention to detail especially when handling financial and confidential matters
• A proactive self starter mindset with the drive to take on new projects and figure things out
• Strong written and verbal communication skills
• Comfortable working with technology including Office products expense and travel platforms and other business software
• Trustworthy and discreet with the ability to handle sensitive information appropriately
• Must pass a background screening and credit check

Schedule

Monday through Friday 800 AM to 500 PM EST

We offer flexibility to work from home when circumstances call for it

Benefits & Perks

• Competitive Salary
• Paid time off PTO and holidays
• Dependent Care Flexible Spending Account DCFS
• Medical dental and vision insurance
• 401k with company match
• Health Savings Account HSA
• Career advancement opportunities
• Legal assistance and identity theft protection

Recognition & Awards

• Named a Top Employee Benefits Provider by Mployer for 2026
• Ranked 46 on the Top 100 Largest Freight Brokerage firms in the US by Transport Topics 2026
• Ranked 97 on Top 100 Logistics Company by Transport Topics 2026
• Awarded Gold Member in Project 44s 2026 Preferred Carrier Program
• Performance Excellence Award from first ever Nextpower Supplier Awards Summit 2026
• Voted Pittsburgh Post Gazette Top Workplaces 2026