Executive Assistant to Leadership | SharePoint + Excel Expert

Prospectblue; Richmond (VA); On-site; USD 48,000 - 64,000; Full time

Job summary

ProspectBlue is partnering with a mission-driven organization to fill an Executive Assistant position supporting its leadership team and staff. The role is ideal for a highly organized, hands-on professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly.

The Executive Assistant will manage calendars for four executives, coordinate meetings, and provide broad administrative support across SharePoint, Excel, and day-to-day office tasks while maintaining

Qualifications

• Experience as an Executive Assistant or similar administrative role.
• Experience managing calendars and coordinating schedules for multiple executives.
• SharePoint experience is required.
• Strong Microsoft Excel skills are required.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage calendars, coordinate schedules, and arrange meetings for four executive team members.
• Assist with meeting coordination, scheduling changes, and other administrative needs to help executives stay organized and focused.
• Provide general administrative support to internal staff and assist with day‑to‑day office operations.
• Maintain and organize information, files, and documents within SharePoint.
• Use Microsoft Excel to maintain spreadsheets, track information, and support reporting and data entry needs.
• Assist with entering data, organizing financial documents, and completing other administrative tasks related to financial operations.
• Coordinate office supply orders and help ensure general office needs are addressed.
• Assist with social media tasks, special projects, and other miscellaneous assignments as needed.
• Identify opportunities to improve organization, streamline administrative processes, and support team efficiency.
• Pitch in on additional tasks and projects as priorities shift, maintaining a flexible and solutions‑oriented approach.

Skills

Calendar management

Administrative support

Multitasking

Communication skills

Proactive mindset

Tools

SharePoint

Excel

Microsoft Office

Job description

ProspectBlue is partnering with a mission-driven organization to fill an Executive Assistant position supporting its leadership team and staff. The role is ideal for a highly organized, hands-on professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly.

The Executive Assistant will manage calendars for four executives, coordinate meetings, and provide broad administrative support across SharePoint, Excel, and day-to-day office tasks while maintaining