Executive Assistant to Leadership – M-F, 35–40h

Managed Care Staffers; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life insurance

Short- and Long-Term Disability保险

401K Retirement Plan

Holiday and PTO

Job summary

Executive Assistant opportunity at a metal finishing company in Chicago, IL. You will provide high-level administrative support to executive leadership, manage calendars, coordinate travel, prepare reports and presentations, and handle confidential information with discretion.

Ideal candidates have prior EA or senior admin experience, a bachelor’s degree, exceptional organizational and communication skills, and advanced MS Office proficiency.

Qualifications

• Prior Executive Assistant or senior administrative support experience required.
• Bachelor's degree in Business Administration or related field preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Professional demeanor with the ability to handle confidential information.
• Very high proficiency with MS Office, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen and direct phone calls, emails, and other communications.
• Coordinate travel arrangements and itineraries as needed.
• Organize meetings, prepare agendas, and record meeting notes when required.
• Maintain confidential files and sensitive business information.
• Assist with special projects and support day-to-day office operations.
• Coordinate with internal departments and external vendors to ensure smooth communication and workflow.

Skills

Calendar management

Organizational skills

Communication

MS Office proficiency

Confidential information handling

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Executive Assistant opportunity at a metal finishing company in Chicago, IL. You will provide high-level administrative support to executive leadership, manage calendars, coordinate travel, prepare reports and presentations, and handle confidential information with discretion.

Ideal candidates have prior EA or senior admin experience, a bachelor’s degree, exceptional organizational and communication skills, and advanced MS Office proficiency.