Executive Assistant

The Chicago Hire Company; Chicago (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

401(k) with match

Comprehensive benefits

Great working environment

Job summary

The Chicago Hire Company is seeking a dynamic Executive Assistant for a museum in downtown Chicago. You will be the heartbeat of Leadership operations, handling executive support, communications, calendar management and travel arrangements.

The ideal candidate has 3–5+ years in an EA role, a Bachelor's degree or commensurate experience, and strong MS Office skills. This in-office role runs Monday–Friday, 9–5.

Qualifications

• 3–5+ years as an Executive Assistant supporting an Executive.
• Bachelor’s degree or commensurate experience.
• Experience in museum/gallery or historical site is a plus.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Calendar management and travel coordination for the Executive Director.
• Board/trustee liaison and committee/board roster support.
• Coordinate events, meetings, invites, vendors and contracts.
• Represent the ED off-site and liaise with museum partners.

Skills

Calendar management

Travel coordination

Executive support

Communication

Education

Bachelor's degree or commensurate experience

Tools

MS Office Suite

MS Outlook

MS Excel

MS PowerPoint

Job description

A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing for all executive support, communications and general operations.

The ideal candidate will have worked closely with an Executive for at least 3 years in an EA capacity. This job entails coordinating strategic calendar management & travel arrangements, managing communications and assisting in coordinating events & meetings. Our team enjoys collaborating in the office daily, therefore this role will be in the office Monday-Friday, 9-5pm. This is a fast paced and exciting opportunity that will allow you to immerse yourself in the world of art & history alongside other passionate individuals & leaders.

RESPONSIBILITIES:

• Serve as key point person for the Executive Director including calendar support, prioritizing inquiries and requests, meeting coordination and ensuring the Director is prepared to execute museum business
• Serve as point of contact for trustees, support board meetings & communications and maintain committee & board rosters
• Assist with event management & meetings by coordinating staff, invites, vendors and contracts
• Represent the office of the Executive Director when off-site and serve as liaison for museum partners both internally and externally
• Provide executive administrative duties on behalf of Director of Development and Director of Marketing/Communications
• Other duties & special projects as assigned by the Executive Director

QUALIFICATIONS:

• Minimum of 3-5+ years Executive Assistant experience supporting an Executive with calendar and travel coordination
• Bachelor’s degree or commensurate experience in a related field
• Prior museum/gallery/historical site industry experience a big plus
• Knowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPoint
• Ability to work collaboratively with executive leadership and the broader museum teams
• High level of problem-solving skills with the ability to multi-task
• A general interest and passion for the arts
• On-site M-F, 9-5pm

COMPENSATION:

Base salary 80-95k based on experience, comprehensive benefit plan, 401k w/ match and great working environment.