Executive Assistant | Board & Leadership Support

Metropolitan Family Services; Chicago (IL); On-site; USD 50,000 - 56,000; Full time

Benefits offered by this job

Medical Coverage

Dental Coverage

Vision Coverage

HSA contributions

Teladoc services

401K match

Job summary

Metropolitan Family Services in Chicago seeks a full-time Executive Assistant to support the Executive and HQ team. The role involves coordinating meetings, travel, and communications, with heavy emphasis on confidentiality and high-level administrative tasks.

Requirements include a Bachelor’s degree or equivalent experience with 2+ years in office roles and strong skills in Word, PowerPoint, Excel, and project management. Salary ranges documented; benefits package provided.

Qualifications

• Bachelor’s degree or equivalent with relevant office experience.
• Demonstrated ability to handle confidential information and complex scheduling.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate meetings, travel, conferences, and external engagements.
• Manage mailings, communications, attendance, and meeting logistics.
• Draft letters and materials; support grant proposals as needed.
• Prepare and file minutes; distribute within required timeframes.
• Oversee executive expense reports and direct report approvals.
• Maintain memberships and subscriptions; process invoices.
• Provide backup support to President’s Office Executive Assistant and HQ team.

Skills

Oral and written communication

Project management

Time management

Initiative

Prioritization

Teamwork

Tact

Judgement

Diversity sensitivity

Education

Bachelor’s degree in business or related field

High School Diploma or equivalent with 5+ years secretarial experience

Tools

Word

PowerPoint

LucidChart

Excel

Job description

Metropolitan Family Services in Chicago seeks a full-time Executive Assistant to support the Executive and HQ team. The role involves coordinating meetings, travel, and communications, with heavy emphasis on confidentiality and high-level administrative tasks.

Requirements include a Bachelor’s degree or equivalent experience with 2+ years in office roles and strong skills in Word, PowerPoint, Excel, and project management. Salary ranges documented; benefits package provided.