Executive Assistant to Leadership | Bilingual, Schedule Maestro

Swift Staffing, Inc; Newton (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Swift Staffing, Inc. is seeking an Executive Assistant to provide top-tier administrative support to senior leadership. You will manage complex calendars and travel, coordinate communications across departments, and handle confidential tasks with professionalism.

The ideal candidate excels in organization, problem-solving, and proactive communication, with bilingual ability and strong MS Office/QuickBooks skills. A fast-paced environment with varied responsibilities awaits.

Qualifications

• Proven experience as an Executive Assistant or similar administrative role.
• Proficiency in Microsoft Office (Word, Excel) and data entry.
• Experience handling multi-line phone systems in fast-paced environments.
• Bilingual skills preferred to facilitate communication with diverse clients.
• Strong organizational and time-management abilities.
• Confidentiality and discretion are essential.

Responsibilities

• Manage complex calendars, appointments, and travel for executives with precision.
• Greet visitors and serve as the first point of contact for clients and staff.
• Prepare and organize correspondence, reports, and presentations using MS Office.
• Handle multi-line phone system, prioritize messages, and direct inquiries.
• Maintain office supplies and data entry, file management.
• Assist with project coordination: track deadlines, prepare agendas, take minutes, follow up on actions.
• Provide personal assistant support to executives while maintaining confidentiality.

Skills

Calendar management

Travel coordination

Communication skills

Customer service

Organization

Multitasking

Tools

Microsoft Office

QuickBooks

Job description

Swift Staffing, Inc. is seeking an Executive Assistant to provide top-tier administrative support to senior leadership. You will manage complex calendars and travel, coordinate communications across departments, and handle confidential tasks with professionalism.

The ideal candidate excels in organization, problem-solving, and proactive communication, with bilingual ability and strong MS Office/QuickBooks skills. A fast-paced environment with varied responsibilities awaits.