Executive Assistant to Leaders — Hybrid, Calendar Master

Addison Group; Wayne (PA); Hybrid; USD 100,289,000 - 114,616,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. This contract role requires strong calendar management, polished communication, and discretion across time zones.

Based in Wayne, PA, the position offers hybrid work with standard business hours and exposure to cross-functional projects, travel coordination, and executive communications. You will join a team that values professionalism and strong organizational skills.

Qualifications

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role.
• Proven ability to support multiple leaders simultaneously in a fast-paced environment.
• Strong calendar management, organizational, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree preferred but not required.

Responsibilities

• Provide high-level administrative support to multiple senior leaders and executive stakeholders.
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings.
• Serve as a primary point of contact between executives and internal teams, clients, and external partners.
• Prepare and edit presentations, reports, correspondence, and executive communications.
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders.
• Track priorities, deadlines, and action items to ensure timely follow-up.
• Assist with meeting preparation, agenda development, and note-taking.
• Handle confidential and sensitive information with discretion and professionalism.
• Support special projects and cross-functional initiatives as needed.

Skills

Calendar management

Executive support

Communication skills

Discretion

MS Office Suite

Multitasking

Education

Bachelor’s degree preferred but not required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Addison Group is seeking an Executive Assistant to provide high-level administrative support to multiple senior leaders. This contract role requires strong calendar management, polished communication, and discretion across time zones.

Based in Wayne, PA, the position offers hybrid work with standard business hours and exposure to cross-functional projects, travel coordination, and executive communications. You will join a team that values professionalism and strong organizational skills.