Executive Assistant to Investment & Corporate Banking Leaders

Mizuho Financial Group Inc.; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Greenhill & Co., Inc. in San Francisco is seeking an experienced administrative professional to support Managing Directors and their team.

You will manage complex calendars, coordinate meetings with attendees, catering, registrations, and rooms, and handle video conferencing as needed. You will arrange domestic and international travel, process expenses, and serve as a liaison across IT, HR, and banking units.

Qualifications

• Minimum 5 years of experience in financial services or a related field.
• Familiarity with travel and expense management systems (Concur) and reporting.
• Excellent written and verbal communication skills with attention to detail.

Responsibilities

• Manage complex calendars via Outlook, schedule meetings and coordinate details.
• Coordinate domestic and international travel; arrange flights, hotels, and ground transport.
• Process, submit and track business expenses with policy compliance.
• Serve as gatekeeper, screen calls, and relay detailed messages.
• Assist with communications among management and banking divisions.
• Administer client data in Salesforce (OneBanker/BoardEx) and support IT onboarding.
• Collaborate with the admin team; back up as needed and manage office needs.
• Prepare and bind PowerPoint presentations; support department projects.

Skills

Calendar management

Travel arrangement

Administrative support

Communication

Tools

Concur

Microsoft Word

Excel

Outlook

Job description

Greenhill & Co., Inc. in San Francisco is seeking an experienced administrative professional to support Managing Directors and their team.

You will manage complex calendars, coordinate meetings with attendees, catering, registrations, and rooms, and handle video conferencing as needed. You will arrange domestic and international travel, process expenses, and serve as a liaison across IT, HR, and banking units.