Executive Assistant - Investment & Corporate Banking

Mizuho; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Greenhill & Co., Inc., part of Mizuho Americas, seeks an administrative professional to support Managing Directors and their teams. You will manage complex calendars, coordinate domestic and international travel, and handle expenses while upholding policy and confidentiality.

Responsibilities include gatekeeping, client data administration in Salesforce (OneBanker and BoardEx), and supporting cross-team communications and projects. Strong organization and proactive initiative are essential.

Qualifications

• Manage complex calendars and schedule meetings.
• Coordinate domestic and international travel (flights, hotels, transport).
• Process, submit and track expenses per policy.

Responsibilities

• Manage complex calendar(s) via Outlook and confirm meetings.
• Schedule meetings with catering, registration, rooms, and video conferencing.
• Coordinate domestic and international travel arrangements including flights, hotels, ground transportation.
• Process, submit and maintain business expenses while following policies.
• Gatekeeper: answer lines, screen calls, and deliver messages.
• Assist with communications among management and banking division.
• Administer client data in Salesforce (OneBanker and BoardEx).
• Participate in business unit projects and provide backup to admin team.
• Oversee office needs: supplies, mail distribution.
• Revise/print/bind PowerPoint presentations; liaise with IT for onboarding.

Skills

Calendar management

Travel coordination

Expense processing

MS Office suite

Communication skills

Multitasking

Attention to detail

Adaptability

Tools

Concur

OneBanker

BoardEx

Microsoft Word

Excel

Outlook

Job description

Banking Americas: Investment & Corporate Banking

We are a premier investment and corporate bank dedicated to delivering innovative capital markets and advisory solutions to corporations, institutional investors and private equity clients. Our deep industry expertise, value-added ideas and best-in-class execution have made us a trusted partner to our clients.

Summary

Provide administrative support to Managing Director(s) and members of their team

Responsibilities

• Manage complex calendar(s) via Outlook. Confirm internal and external meetings.
• Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable.
• Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.
• Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.
• Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.
• Assist with communications amongst management and banking division.
• Administer client data in salesforce database (OneBanker and BoardEx)
• Participate in business unit projects as assigned by management.
• Partner, collaborate and coordinatewith administrative team; provide back up as needed.
• Oversee general office needs such as ordering supplies and mail distribution.
• Revise, print and bind PowerPoint presentations.
• Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Requirements

• Minimum of 5 years of experience within financial services a plus
• Familiarity with Concur, prior experiences with managing travel and expenses.
• Microsoft Word, Excel, Outlook proficiency.
• Exceptional interpersonal and written / verbal communication skills.
• Positive, consistent professional attitude. Works well under pressure.
• Ability to multitask, prioritize, and respond timely in a dynamic environment.
• Attentive to details, extremely organized.
• Adapts well to change, keen sense of urgency, practices conflict resolution.
• Eager to assist with duties and take initiative when called upon on last minute’s notice.

  Banking Americas may expect additional assignments, duties, or responsibilities of this position. Job description is subject to change at manager’s discretion.

  The expected base salary ranges from $80,000 - $100,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

  Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.