Executive Assistant to MDs - Investment & Corporate Banking

Mizuho; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Greenhill & Co., Inc., part of Mizuho Americas, seeks an administrative professional to support Managing Directors and their teams. You will manage complex calendars, coordinate domestic and international travel, and handle expenses while upholding policy and confidentiality.

Responsibilities include gatekeeping, client data administration in Salesforce (OneBanker and BoardEx), and supporting cross-team communications and projects. Strong organization and proactive initiative are essential.

Qualifications

• Manage complex calendars and schedule meetings.
• Coordinate domestic and international travel (flights, hotels, transport).
• Process, submit and track expenses per policy.

Responsibilities

• Manage complex calendar(s) via Outlook and confirm meetings.
• Schedule meetings with catering, registration, rooms, and video conferencing.
• Coordinate domestic and international travel arrangements including flights, hotels, ground transportation.
• Process, submit and maintain business expenses while following policies.
• Gatekeeper: answer lines, screen calls, and deliver messages.
• Assist with communications among management and banking division.
• Administer client data in Salesforce (OneBanker and BoardEx).
• Participate in business unit projects and provide backup to admin team.
• Oversee office needs: supplies, mail distribution.
• Revise/print/bind PowerPoint presentations; liaise with IT for onboarding.

Skills

Calendar management

Travel coordination

Expense processing

MS Office suite

Communication skills

Multitasking

Attention to detail

Adaptability

Tools

Concur

OneBanker

BoardEx

Microsoft Word

Excel

Outlook

Job description

Greenhill & Co., Inc., part of Mizuho Americas, seeks an administrative professional to support Managing Directors and their teams. You will manage complex calendars, coordinate domestic and international travel, and handle expenses while upholding policy and confidentiality.

Responsibilities include gatekeeping, client data administration in Salesforce (OneBanker and BoardEx), and supporting cross-team communications and projects. Strong organization and proactive initiative are essential.