Executive Assistant to Investment & Corporate Banking MDs

mizuho; Menlo Park (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Greenhill & Co., Inc., part of Mizuho Americas, is seeking an Executive Assistant to provide dedicated administrative support to Managing Directors and their team in Banking Americas.

Responsibilities include calendar management, travel coordination, expense processing, gatekeeping, updating client data in Salesforce, and preparing PowerPoint presentations. The role emphasizes collaboration with IT, HR, and bankers in a fast-paced financial services environment.

Qualifications

• 5+ years of experience in financial services preferred.
• Familiarity with Concur; travel and expenses management.
• Proficient in Word, Excel, Outlook.
• Strong written and verbal communication; detail-oriented.
• Ability to multitask and work under pressure.

Responsibilities

• Manage complex calendar(s) via Outlook and confirm meetings.
• Schedule meetings and coordinate catering, registrations, rooms, and video.
• Arrange domestic and international travel incl. flights, hotels, ground transport.
• Process, submit and track expenses with policy adherence.
• Act as gatekeeper: answer lines, screen calls, and relay messages.
• Assist with communications among management and banking division.
• Administer client data in Salesforce (OneBanker and BoardEx).
• Participate in business unit projects as assigned by management.
• Coordinate with admin team; provide backup as needed.
• Oversee office needs: supplies, mail distribution.
• Revise, print and bind PowerPoint presentations.
• Liaise between IT and business unit for onboarding/new hires.

Skills

Communication skills

Organizational skills

Multitasking

Detail oriented

Team collaboration

Interpersonal skills

Tools

Concur

Microsoft Word

Microsoft Excel

Outlook

Job description

Greenhill & Co., Inc., part of Mizuho Americas, is seeking an Executive Assistant to provide dedicated administrative support to Managing Directors and their team in Banking Americas.

Responsibilities include calendar management, travel coordination, expense processing, gatekeeping, updating client data in Salesforce, and preparing PowerPoint presentations. The role emphasizes collaboration with IT, HR, and bankers in a fast-paced financial services environment.