Executive Assistant to Impact Leader | Donor Relations

ICONIQ; New York (NY); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life and disability insurance

401(k) program

Commuter Benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress code

Job summary

ICONIQ is seeking an Executive Assistant to support the Head of ICONIQ Impact in New York, working onsite with the Impact team. You will manage calendars, travel, and high-priority priorities while coordinating with fundraising, investor relations, and client services.

The role emphasizes proactive support, relationship stewardship, and strategic execution. Ideal candidates bring 5+ years of executive support experience, strong written communication, and Salesforce proficiency.

Qualifications

• 5+ years in executive support for senior leaders.
• Experience managing complex calendars and travel.
• Strong written communication for senior audiences.
• Experience coordinating across high-stakes external relationships.
• Experience supporting fundraising, investor relations, client service, or similar functions is a plus.
• Proficiency with Salesforce.
• Ability to own projects and coordinate across stakeholders.
• Familiarity with AI tools to enhance productivity.

Responsibilities

• Serve as a trusted partner to the Head of ICONIQ Impact, proactively managing complex calendars, meeting preparation, travel, and competing priorities across multiple time zones.
• Support important client and donor relationships by identifying engagement opportunities, tailoring communications, coordinating follow-up, and advancing engagement strategy.
• Prepare executive-level meeting research, briefing materials, presentations, and agendas; synthesize notes for internal stakeholders.
• Maintain relationship and pipeline activity in Salesforce, using data and reporting to track touchpoints and support fundraising.
• Drive email and event invitation campaigns from execution through follow-up, including coordination and status tracking.
• Draft thoughtful communications for senior leaders, including urgent, sensitive, and high-stakes situations.
• Build strong relationships with executive support teams across ICONIQ to enhance coordination.
• Own systems, processes, and projects that improve team effectiveness and move priorities forward.

Skills

Executive support

Calendar management

Stakeholder coordination

Written communication

Project ownership

Relationship management

AI familiarity

Tools

Salesforce

AI tooling

Job description

ICONIQ is seeking an Executive Assistant to support the Head of ICONIQ Impact in New York, working onsite with the Impact team. You will manage calendars, travel, and high-priority priorities while coordinating with fundraising, investor relations, and client services.

The role emphasizes proactive support, relationship stewardship, and strategic execution. Ideal candidates bring 5+ years of executive support experience, strong written communication, and Salesforce proficiency.