Executive Assistant, ICONIQ Impact

ICONIQ; New York (NY); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Life and disability insurance

401(k) program

Commuter Benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress code

Job summary

ICONIQ is seeking an Executive Assistant to support the Head of ICONIQ Impact in New York, working onsite with the Impact team. You will manage calendars, travel, and high-priority priorities while coordinating with fundraising, investor relations, and client services.

The role emphasizes proactive support, relationship stewardship, and strategic execution. Ideal candidates bring 5+ years of executive support experience, strong written communication, and Salesforce proficiency.

Qualifications

• 5+ years in executive support for senior leaders.
• Experience managing complex calendars and travel.
• Strong written communication for senior audiences.
• Experience coordinating across high-stakes external relationships.
• Experience supporting fundraising, investor relations, client service, or similar functions is a plus.
• Proficiency with Salesforce.
• Ability to own projects and coordinate across stakeholders.
• Familiarity with AI tools to enhance productivity.

Responsibilities

• Serve as a trusted partner to the Head of ICONIQ Impact, proactively managing complex calendars, meeting preparation, travel, and competing priorities across multiple time zones.
• Support important client and donor relationships by identifying engagement opportunities, tailoring communications, coordinating follow-up, and advancing engagement strategy.
• Prepare executive-level meeting research, briefing materials, presentations, and agendas; synthesize notes for internal stakeholders.
• Maintain relationship and pipeline activity in Salesforce, using data and reporting to track touchpoints and support fundraising.
• Drive email and event invitation campaigns from execution through follow-up, including coordination and status tracking.
• Draft thoughtful communications for senior leaders, including urgent, sensitive, and high-stakes situations.
• Build strong relationships with executive support teams across ICONIQ to enhance coordination.
• Own systems, processes, and projects that improve team effectiveness and move priorities forward.

Skills

Executive support

Calendar management

Stakeholder coordination

Written communication

Project ownership

Relationship management

AI familiarity

Tools

Salesforce

AI tooling

Job description

This role sits within Impact, which catalyzes collaborative philanthropy for effective giving at

scale. We are seeking a proactive and highly organized Executive Assistant to support the Head

of ICONIQ Impact and broader Impact team, serving as a trusted partner while helping the team

manage executive priorities, important relationships, and key initiatives.

The Executive Assistant will play an important role in Impact's relationship stewardship across a

broad network of business leaders, founders, philanthropists, investors, and other influential

stakeholders. This individual will combine exceptional executive support with strong judgment,

relationship acumen, and proactive ownership in a fast-paced, mission-driven environment.

What You'll Do

• Serve as a trusted partner to the Head of ICONIQ Impact, proactively managing complex calendars, meeting preparation, travel, and competing priorities across multiple time
• Support important client and donor relationships by identifying engagement opportunities, tailoring communications, coordinating follow-up, and helping advance the team's broader engagement strategy.
• Prepare executive-level meeting research, briefing materials, presentations, and agendas, and synthesize meeting notes and key takeaways for internal stakeholders.
• Maintain relationship and pipeline activity in Salesforce, using data and reporting to track strategic touchpoints, drive follow-up, and support fundraising and business
• Drive email and event invitation campaigns from execution through follow-up, including recipient coordination, distribution, response tracking, and maintaining accurate status
• Draft thoughtful communications for senior leaders, including in urgent, sensitive, and high-stakes relationship situations.
• Build strong relationships with executive support teams and colleagues across ICONIQ, orchestrating collaboration and identifying opportunities for greater coordination and
• Own systems, processes, and projects that improve team effectiveness, anticipating needs, proactively solving problems, and ensuring important priorities move forward.

Ideal Candidate Background

• 5+ years of experience in an executive support role, ideally supporting senior executives in a fast-paced, high-touch environment.
• Demonstrated experience managing complex calendars, travel, meeting preparation, and competing executive priorities.
• Experience communicating and coordinating across senior, high-stakes, or complex external relationships.
• Experience supporting relationship-driven teams such as fundraising, business development, investor relations, client service, or similar functions is a plus.
• Proficiency in Salesforce, including experience maintaining relationship or pipeline data.
• Experience independently owning projects or processes and coordinating across multiple internal and external stakeholders.
• Strong written communication skills and experience preparing polished materials or communications for senior audiences.
• Familiarity with artificial intelligence tools and technologies is a plus. We value team members who are curious about leveraging artificial intelligence to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.
• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.
• A matching 401(k) program.
• Commuter Benefits program.
• Stipends to support wellness and hybrid working arrangements.
• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.
• Smart-casual dress code

Location:

Applicants are expected to work onsite in our New York office in accordance with our

Compensation Range:

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000 - $140,000, together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B

assets under management, we seek to build resilient investment portfolios, partner with

inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and

create uncommon opportunities across sectors and society.

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You're welcome to

use AI in preparing your application where it adds value, but your materials must be accurate

and reflect your own experience, judgement and voice.

We care most about how you think, what you've personally contributed, and how you use tools

like AI to drive better outcomes. Strong candidates demonstrate both authenticity and

leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your

experience and contributions in your own words