Executive Assistant to HR Leadership — Scheduling & Ops

Binding Minds Inc. (Certified Disability Owned Business Enterprise); Boston (MA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Binding Minds Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to the Head of Human Resources and a subset of the leadership team.

The role requires discretion, organization, prioritization, and strong communication as you handle confidential people-related matters and interact with senior leaders and external stakeholders. The ideal candidate is proactive, detail-oriented, and comfortable operating autonomously in a fast-paced environment.

Responsabilités

• Calendar Management: Proactively manage a complex, fast-moving calendar involving the Head of HR, coordinating with the CEO, various committees, HR Leadership Team, business leaders, and external stakeholders; anticipate conflicts, identify risks, protect focus time, and help reorient priorities when schedules shift.
• Meeting & Event Coordination: Organize logistics for internal and external meetings, often partnering closely with assistants across the firm
• Expense Management: Prepare and submit accurate expense reports in a timely manner, and review and approve expenses on behalf of the HR department.
• Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.
• Team Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.
• Senior Stakeholder Partnership: Serve as an extension of the leader by anticipating needs, managing trade-offs, exercising sound judgment, and helping maintain momentum across a broad set of priorities.
• Relationship Building: Build strong, collaborative relationships across senior leadership offices, HR colleagues, external contacts, and the administrative assistant community to support effective coordination and partnership.
• Project & Operational Support: Track commitments, follow-ups, talent calendar milestones, upcoming deadlines, and action items from leadership teams, talent committees, and other workstreams to ensure priorities move forward and nothing falls through the cracks.
• Presentation Support: Assist in the creation and formatting of team meeting, Town Halls and other presentations using PowerPoint and copilot
• Performance Review Coordination: Manage scheduling and documentation for year-end performance activities.
• Onboarding: Lead the onboarding process for all new HR team members, ensuring a smooth and welcoming experience.

Description du poste

Binding Minds Inc. is seeking an Executive Assistant to provide high-level administrative and operational support to the Head of Human Resources and a subset of the leadership team.

The role requires discretion, organization, prioritization, and strong communication as you handle confidential people-related matters and interact with senior leaders and external stakeholders. The ideal candidate is proactive, detail-oriented, and comfortable operating autonomously in a fast-paced environment.