Executive Assistant to HR Leaders — AI-Enhanced Support

Atrium Staffing LLC; Boston (MA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary

Annual discretionary bonus

Profit-sharing program

Client-provided benefits

Job summary

Atrium Staffing LLC in Boston, MA is seeking an experienced Executive Assistant to support the Head of Human Resources and HR leadership. You will manage complex calendars, coordinate meetings, travel, and prepare reports in a fast-paced environment with strict confidentiality.

The ideal candidate has 5+ years of executive support, advanced MS Office skills, superb organization, and strong communication. This onsite role requires punctuality, discretion, and the ability to anticipate executives'

Qualifications

• 5+ years of administrative or executive support in a professional setting.
• Experience supporting senior executives and managing high-volume calendars.
• Advanced MS Office proficiency (Outlook, PowerPoint, Excel, Word, OneNote).
• Excellent organizational, multitasking, prioritization, and time-management skills.
• Strong written and verbal communication with senior leaders.
• Discretion handling confidential information.

Responsibilities

• Proactively manage complex, changing calendars for HR leadership.
• Coordinate meetings with CEO, HR leadership, and external stakeholders.
• Anticipate conflicts, adjust priorities, and resolve scheduling issues.
• Organize leadership events, town halls, and team activities.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare and review expense reports for HR leadership.
• Support HR initiatives by tracking deadlines and milestones.
• Assist with onboarding coordination and PowerPoint presentations.
• Leverage AI tools to improve productivity and workflows.
• Build strong relationships with senior leaders and HR teams.

Skills

Executive support

Calendar management

Travel coordination

Communications

Discretion

Relationship building

Problem solving

Attention to detail

Independence

Adaptability under pressure

Education

Relevant professional experience

Tools

Outlook

PowerPoint

Excel

Word

OneNote

Job description

Atrium Staffing LLC in Boston, MA is seeking an experienced Executive Assistant to support the Head of Human Resources and HR leadership. You will manage complex calendars, coordinate meetings, travel, and prepare reports in a fast-paced environment with strict confidentiality.

The ideal candidate has 5+ years of executive support, advanced MS Office skills, superb organization, and strong communication. This onsite role requires punctuality, discretion, and the ability to anticipate executives'