Executive Assistant to HR Head | Hybrid (4 in, 1 remote)

UNKNOWN; Boston (MA); Hybride; USD 60 000 - 110 000; Plein temps

Résumé du poste

Wellington Management in Boston, MA is seeking an Executive Assistant to provide high-level administrative and operational support to the Head of Human Resources and senior leaders. You will anticipate needs, manage a dynamic calendar, coordinate meetings and travel, and ensure discretion with confidential people-related matters.

In this role you will leverage technology and AI to improve processes, support HR initiatives, and help the team run efficiently.

Qualifications

• Minimum of 5 years’ experience within an administrative role in a professional services organization.
• Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and Microsoft Co-pilot.
• Comfort adopting new technologies and demonstrated ability to utilize AI and data-driven insights to streamline workflows.
• Outstanding interpersonal and communication skills, executive presence, high level of reliability, professionalism, and absolute discretion when handling confidential and sensitive information.
• Strong service orientation, proactive problem-solving skills, and the ability to anticipate needs rather than wait for direction.

Responsabilités

• Calendar Management: Proactively manage a complex calendar for the Head of HR and senior leaders; anticipate conflicts and reorient priorities.
• Meeting & Event Coordination: Organize logistics for internal and external meetings and events.
• Expense Management: Prepare and review expense reports in a timely manner.
• Travel Arrangements: Plan domestic and international travel with detailed itineraries.
• Team Support: Provide cross-coverage and backup support to other EAs and leadership teams.
• Senior Stakeholder Partnership: Anticipate needs and maintain momentum across priorities.
• Relationship Building: Build relationships across senior leaders, HR colleagues and external contacts.
• Project & Operational Support: Track commitments and deadlines across multiple workstreams.
• Presentation Support: Assist in creating and formatting presentations using PowerPoint and Copilot.
• Performance Review Coordination: Schedule and document year-end performance activities.
• Onboarding: Lead onboarding for all new HR team members.

Connaissances

MS Office proficiency

AI / data-driven insights

Executive presence

Discretion with confidential data

Scheduling & calendar management

Outils

Microsoft Copilot

PowerPoint

Description du poste

Wellington Management in Boston, MA is seeking an Executive Assistant to provide high-level administrative and operational support to the Head of Human Resources and senior leaders. You will anticipate needs, manage a dynamic calendar, coordinate meetings and travel, and ensure discretion with confidential people-related matters.

In this role you will leverage technology and AI to improve processes, support HR initiatives, and help the team run efficiently.