Executive Assistant to HR Director

City of Boston; Boston (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

City of Boston’s Human Resources Division seeks an Executive Assistant to support the HR Director and Deputy Director, manage calendars, prepare documents, and coordinate sensitive tasks with discretion.

The role requires professionalism, confidentiality, and strong written/oral communication. You will interact with internal partners, oversee front-office spaces, and assist with HR projects in a dynamic city agency environment.

Qualifications

• Associate degree or equivalent experience preferred.
• Minimum 4 years in HR, legal or senior executive support.
• Strong interpersonal skills with discretion and judgment.
• Proficiency in Microsoft Office and Google Suite required.
• Strong organizational skills with attention to detail and deadlines.

Responsibilities

• Provides confidential clerical support to the Director and Deputy Director.
• Manages the Director’s daily calendar and coordinates meetings/events.
• Greets visitors, answers calls, responds to emails, and provides information.
• Oversees HR Division reception and common areas.
• Assists with budget prep, procurement, AP, and inventory maintenance.
• Maintains timesheets and administrative systems.
• Supports HR projects such as Recruit Class, Promotional Exams and Compliance.

Skills

Microsoft Office

Google Suite

Interpersonal skills

Time management

Communication

discretion/confidentiality

Education

Associate’s Degree or equivalent

Job description

City of Boston’s Human Resources Division seeks an Executive Assistant to support the HR Director and Deputy Director, manage calendars, prepare documents, and coordinate sensitive tasks with discretion.

The role requires professionalism, confidentiality, and strong written/oral communication. You will interact with internal partners, oversee front-office spaces, and assist with HR projects in a dynamic city agency environment.