Strategic HR Executive Assistant to Director

Boston; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Boston is seeking a Human Resources Executive Assistant to provide high-level administrative support to the HR Director and Deputy Director. The role emphasizes confidentiality, professionalism, and collaboration across City teams.

The position involves managing calendars, preparing reports, greeting visitors, handling inquiries, and coordinating HR projects. Strong organizational and communication skills are essential in a fast-paced environment with a 35-hour work week.

Qualifications

• Associate’s Degree (or equivalent) preferred and may substitute for one year of experience.
• Minimum of four years of professional experience, with two in HR/Legal or a senior Executive Assistant role.
• Strong interpersonal skills and willingness to work as part of a team.
• Exercise confidentiality and discretion with highly sensitive information and sound judgment.
• Microsoft Office and Google Suite experience required.
• Strong organizational skills and attention to detail.
• Ability to work under pressure and in high-stress situations.
• Ability to communicate clearly and concisely, both orally and in writing.
• Able to work in a fast-paced environment.
• Must be resourceful and proactive when issues arise.
• Strong time-management skills to handle multiple tasks within timelines.

Responsibilities

• Provides clerical and administrative support of a confidential nature to the Director and Deputy Director of the Human Resources Division.
• Communicates and coordinates with internal and external partners on behalf of the Director and Deputy Director of Human Resources.
• Manages the Director’s daily calendar, including planning and coordination of meetings and events.
• Prepares directives, reports, and correspondences.
• Serves as the initial point of contact for the HR Division; greets visitors and handles inquiries.
• Oversees HR division spaces such as reception, conference room, and lactation room.
• Assists with document preparation, photocopying, and assembling documents.
• Performs day-to-day administrative duties, including mail receipt and distribution.
• Assists with HR budget preparation and fiscal maintenance; including purchasing and AP; maintains inventory and maintenance of equipment.
• Maintains timesheets and tracking for assigned employees.
• Responds to administrative inquiries and questions as needed.
• Assists with HR projects and assignments such as Recruit Class, Promotional Exams, and Annual Compliance.

Skills

Interpersonal skills

Confidentiality

Communication skills

Time management

Work under pressure

Organizational skills

Education

Associate's Degree or equivalent

Tools

Microsoft Office

Google Suite

Job description

Boston is seeking a Human Resources Executive Assistant to provide high-level administrative support to the HR Director and Deputy Director. The role emphasizes confidentiality, professionalism, and collaboration across City teams.

The position involves managing calendars, preparing reports, greeting visitors, handling inquiries, and coordinating HR projects. Strong organizational and communication skills are essential in a fast-paced environment with a 35-hour work week.