Executive Assistant to Head of PDT Manufacturing

Takeda; Cambridge (MA); On-site; USD 52,000 - 81,000; Full time

Job summary

Takeda is seeking an Executive Assistant in Cambridge, MA to support the Head of PDT Manufacturing and leadership team. You will manage calendars, coordinate meetings and events, arrange travel, and support financial and procurement processes, while handling confidential information with discretion.

Ideal candidates bring a minimum of 8 years of relevant experience, strong Microsoft Office skills, and excellent communication and organizational abilities to thrive in a fast-paced, matrixed

Qualifications

• High school diploma or GED required; Associate or Bachelor's preferred.
• Minimum of 8 years of relevant experience or equivalent mix of education and work.
• Strong PC literacy with advanced proficiency in Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational, problem-solving and decision-making abilities with ability to manage competing priorities.
• Ability to work independently, exercise sound judgment, maintain confidentiality and operate with minimal supervision.
• Ability to collaborate and build relationships across a matrixed organization.

Responsibilities

• Provide administrative support to the Head of PDT Manufacturing and leadership teams.
• Manage calendars and schedule meetings, calls and interactions per priorities.
• Plan and coordinate large team and leadership events.
• Prepare and manage documents and correspondence (agendas, reports, emails, presentations).
• Serve as a point of contact for internal/external stakeholders and direct inquiries.
• Arrange business travel and complete expense reports.
• Support PO process: vendor/consultant/payment documentation and AP inquiries.
• Use Outlook, Word, Excel and PowerPoint to organize and report information.
• Research solutions and respond to inquiries with minimal supervision across the org.
• Own onboarding for new team members and internal transfers, and drive process improvements.

Skills

Microsoft Office

Communication

Organization

Independent work

Education

High school diploma/GED

Associate degree

Bachelor's degree

Job description

Takeda is seeking an Executive Assistant in Cambridge, MA to support the Head of PDT Manufacturing and leadership team. You will manage calendars, coordinate meetings and events, arrange travel, and support financial and procurement processes, while handling confidential information with discretion.

Ideal candidates bring a minimum of 8 years of relevant experience, strong Microsoft Office skills, and excellent communication and organizational abilities to thrive in a fast-paced, matrixed