Executive Assistant to Global Senior Leaders

Coherent Corp.; Fremont (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Coherent Corp. in Fremont, CA is seeking an experienced executive assistant to support the EVP and BG General Manager.

You will manage complex calendars, travel, expenses, and day-to-day logistics, coordinating multi-continental meetings with clear agendas and follow-ups. As a trusted, highly professional partner, you will handle confidential information, improve office systems, and provide broad coordination across the management team to ensure timely execution and alignment with business

Qualifications

• Bachelor's degree required.
• 10+ years of experience supporting senior executives.
• Experience coordinating complex cross-functional programs, meetings, or business processes.
• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills, including ability to prepare materials for executive audiences.
• Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Responsibilities

• Manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
• Prepare and coordinate BG-level meetings across continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up.
• Lead planning and execution of BG off-site meetings and leadership events.
• Track action items and commitments from staff and leadership meetings; follow up with owners, monitor progress, and close items.
• Handle sensitive corporate, personnel, legal, and business information with confidentiality and professionalism.
• Continuously improve systems, processes, and operating cadence of the General Manager’s office to anticipate priorities and ensure completion with minimal direction.
• Provide coordination and administrative support across the management team to ensure alignment and timely execution.
• Coordinate travel plans and related logistics for the BG leadership team.

Skills

Adaptability

Collaboration

Effective communication

Professional discretion

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Calendar management

Virtual meetings

Collaboration tools

Job description

Coherent Corp. in Fremont, CA is seeking an experienced executive assistant to support the EVP and BG General Manager.

You will manage complex calendars, travel, expenses, and day-to-day logistics, coordinating multi-continental meetings with clear agendas and follow-ups. As a trusted, highly professional partner, you will handle confidential information, improve office systems, and provide broad coordination across the management team to ensure timely execution and alignment with business