Executive Assistant - Datacenter Business Group (Temp)

Coherent Corp.; Fremont (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

Coherent Corp. in Fremont, CA is seeking an experienced executive assistant to support the EVP and BG General Manager.

You will manage complex calendars, travel, expenses, and day-to-day logistics, coordinating multi-continental meetings with clear agendas and follow-ups. As a trusted, highly professional partner, you will handle confidential information, improve office systems, and provide broad coordination across the management team to ensure timely execution and alignment with business

Qualifications

• Bachelor's degree required.
• 10+ years of experience supporting senior executives.
• Experience coordinating complex cross-functional programs, meetings, or business processes.
• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills, including ability to prepare materials for executive audiences.
• Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Responsibilities

• Manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
• Prepare and coordinate BG-level meetings across continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up.
• Lead planning and execution of BG off-site meetings and leadership events.
• Track action items and commitments from staff and leadership meetings; follow up with owners, monitor progress, and close items.
• Handle sensitive corporate, personnel, legal, and business information with confidentiality and professionalism.
• Continuously improve systems, processes, and operating cadence of the General Manager’s office to anticipate priorities and ensure completion with minimal direction.
• Provide coordination and administrative support across the management team to ensure alignment and timely execution.
• Coordinate travel plans and related logistics for the BG leadership team.

Skills

Adaptability

Collaboration

Effective communication

Professional discretion

Attention to detail

Education

Bachelor's Degree

Tools

Microsoft Office

Calendar management

Virtual meetings

Collaboration tools

Job description

Primary Duties & Responsibilities

• Manage the EVP and BG General Manager’s calendar, travel, expenses, and day-to-day logistics with sound judgment, discretion, and a strong understanding of business priorities.
• Prepare and coordinate business-group-level meetings across multiple continents, including agendas, presentations, talking points, participant lists, logistics, and follow-up. Ensure the right stakeholders are included and that each meeting has a clear purpose and desired outcome.
• Lead the planning and execution of business group off-site meetings and other key leadership events.
• Track action items and commitments from staff and leadership meetings; proactively follow up with owners, monitor progress, and close open items.
• Handle sensitive corporate, personnel, legal, and business information with the highest level of confidentiality and professionalism.
• Continuously improve the systems, processes, and operating cadence of the General Manager’s office so priorities are anticipated, work is well organized, and responsibilities are completed with minimal direction.
• Provide coordination and administrative support across the management team, helping ensure alignment, communication, and timely execution.
• Coordinate travel plans and related logistics for the business group’s core leadership team, including employees who report to the BG General Manager.

Education & Experience

• Bachelor’s Degree Required
• 10+ years of experience supporting senior executives in a complex, global organization.
• Demonstrated experience coordinating complex, cross-functional programs, meetings, or business processes.
• Exceptional organizational skills, attention to detail, follow-through, and ability to manage multiple priorities under tight deadlines.
• Strong written and verbal communication skills, including the ability to synthesize information and prepare materials for executive audiences.
• Proficiency with Microsoft Office, calendar management, virtual meeting, and collaboration tools.

Key Competencies

• Adaptability: Responds positively to change and shifting priorities.
• Collaboration: Works effectively with others to achieve common goals.
• Effective Communication: Communicates clearly and appropriately for the audience.
• Professional Discretion: Demonstrates integrity and respect in handling confidential matters.

Working Conditions

• This role will be based on-site in Fremont, CA.
• May involve occasional extended hours to meet project deadlines.
• Monday to Friday

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

I ntegrity – Create an Environment of Trust

C ollaboration – Innovate Through the Sharing of Ideas

A ccountability – Own the Process and the Outcome

R espect – Recognize the Value in Everyone

E nthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] .