Executive Assistant

woolpert; Austin (TX); On-site; USD 78,000 - 85,000; Full time

Benefits offered by this job

Freedom to Work program

Principal program

Flexible paid time off/vacation

Career development

Health, life, vision, and dental

Retirement plan

Pet insurance

Technology stipend

Job summary

Woolpert in Austin, TX seeks an Executive Assistant to support our EVP of Global Operations and EVP of Infrastructure. You will manage complex calendars, coordinate domestic and international travel, prepare presentations, and coordinate projects for the executive team.

This role requires 5+ years of EA experience, expert MS Office skills (Outlook, Teams, PowerPoint, Word, Excel), strong communication, and a proven ability to handle confidential information in a fast-paced environment.

Qualifications

• 5+ years executive assistant experience with executive leaders.
• Expert Microsoft Office skills (Outlook, Teams, PowerPoint, Word, Excel).
• Strong attention to detail and ability to juggle multiple requests.
• Flexible team player, adaptable to changes and challenges.
• Excellent written and verbal communication.

Responsibilities

• Anticipate and assess executive needs to meet priorities.
• Manage executive calendars and schedule meetings.
• Prepare presentations and meeting materials.
• Coordinate travel arrangements, including international trips.
• Act as liaison with internal and external stakeholders.
• Attend meetings and compile minutes and action items.
• Organize team communications and plan events.
• Handle high confidentiality in all tasks.
• Process expense reports and timesheets.

Skills

Executive support

Calendar management

Travel coordination

Outlook

Teams

PowerPoint

Word

Excel

Communication

Confidentiality

Attention to detail

Tools

Microsoft Copilot

AI tools

Job description

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work® , Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Position Overview

Woolpert is hiring an Executive Assistant to join our dynamic company and support our EVP of Global Operations and EVP of Infrastructure; both are members of our Executive Leadership team. This position is responsible for a wide range of activities, including managing complex calendars, coordinating domestic and international travel, managing communications, preparing presentations, and coordinating projects.

We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

What You Will Do

• Anticipate and assess the needs of executives to ensure priorities are met, organizational goals are achieved, and business operations run smoothly.
• Manage executive calendars and schedule meetings.
• Prepare presentations and meeting materials.
• Coordinate travel arrangements, including international travel arrangements.
• Act as a liaison between executives and internal/external stakeholders.
• Attend meetings as requested and compile meeting minutes and action items.
• Organize team communications and plan events.
• Act with a level of high confidentiality.
• Handle special projects or other duties as requested by executives.
• Process/manage expense reports and timesheet submissions and approvals.

What You Will Bring

• Must have 5+ years executive assistant support experience with executive leaders.
• Must possess expert Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel. Skills using Microsoft CoPilot and other AI tools is a plus.
• Must demonstrate a strong attention to detail and ability to juggle multiple critical requests and prioritize.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to build a strong internal network and communicate effectively with a variety of groups, such as senior leadership, peers, and external clients.
• Accustomed to working in a fast-paced environment.
• Strong written and verbal communication skills.
• Occasional travel is required.

Benefits You Will Love

Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you'll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including:

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

#LI-Hybrid

Why Woolpert?

Woolpert is looking for supportive, goal-oriented, and career-minded individuals who are, or are looking to become, industry leaders in their fields. We blend design excellence with innovative technology and geospatial applications to deliver exceptional value to our clients. When you join us, you'll join a team of experts who are passionate about their work and dedicated to building the next generation of industry leaders. Woolpert embraces progress and innovation, creating limitless opportunities for your career growth.

Pay Range

Base pay offered may vary depending on job-related knowledge, skills, and experience.

$78,000 - $85,000 USD

Find out more about what Woolpert has to offer here: http://woolpert.com/about-us/

Equal Employment Opportunity:

Woolpert is an equal-opportunity employer.

Woolpert is committed to the full inclusion of all individuals.

We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.

You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement .

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting [e-mail] .